Administrative Assistant III - Vocational
Administrative Assistant III - Vocational
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1 Vacancy
Job Description
Job Title: Administrative Assistant IIIVocational
Wage/Hour Status: Nonexempt
Pay Group: P20 Salary Plan
Primary Purpose: To assist the Department Administrator in the day to day operations of the Career and Technology Education (CTE) vocational department.
Qualifications:
Education/Certification:
High school diploma from an accredited high school or hold GED.
Three years of fulltime wageearning experience in general clerical/secretarial duties.
Must type 45 net words per minute with no more than ten errors on the appropriate Texas Workforce Commission or TDCJ typing test required.
Special Knowledge/Skills:
Excellent oral and written communication skills.
Skill to interpret and apply rules policies and procedures.
Knowledge of agency and departmental policies.
Ability to organize and maintain correspondence and files.
Major Responsibilities and Duties:
1. Prepare forms authorizing insertion of student educational achievements into permanent records and maintain confidentiality of information.
2. Type correspondence including memos letters forms and reports as needed.
3. Assist departmental administrator with various assignments and special projects as needed.
4. Compile information and prepare miscellaneous monthly reports as required.
5. Audit records correspondence and reports for accuracy and completeness.
6. Compile information and prepare bimonthly and annual reports for assigned units.
7. Prepare equipment requisitionsPerkins and CTE as well as textbooks.
8. Prepare budget amendments.
9. Submit invoices to Business Services.
10. Prepare Department travel and payment vouchers.
11. Work with certifying agencies (TEEX/OSHA/TNLA/NCCER etc.) to order test booklets instructional materials and certifications.
12. Maintain inventory of office supplies equipment and execute district wide property transfers.
13. Review offender correspondence and compose responses to offender requests.
14. Receive incoming calls take reliable messages and route to appropriate staff.
Policy Reports and Law:
15. Maintain confidentiality in handling sensitive information received in the performance of the job duties.
16. Perform duties in a professional manner through daily punctual attendance at location of work assignment.
17. Follow Windham School District policies and procedures in completing assigned job duties.
18. Execute duties in a professional ethical and responsible manner as defined in 19 TAC Chapter 247 Code of Ethics and Standard Practices for Texas Educators.
Working Conditions:
Additional Requirements With or Without Reasonable Accommodation:
Mental Demands:
Ability to communicate (verbal and written) ability to instruct ability to speak ability to reason ability to compile data ability to interpret policy ability to interpret procedures and data ability to concentrate ability to memorize ability to alphabetize ability to understand verbal and written instructions ability to organize ability to analyze ability to maintain emotional control ability to maintain confidentiality ability to work with frequent interruptions.
Physical Demands:
Ability to perform full duties of position lift and carry less than 31 pounds walking sitting standing climbing stairs and ramps kneeling stooping reaching hearing (with aid) visual acuity speaking travel by car van or airplane driving of car/van distinguishing colors occasional prolonged and irregular work hours.
Environmental Demands:
Work inside and outside noise radiant/electrical energy work alone work with others around machines with moving parts and objects possible exposure to microwaves in use exposure to hot and cold temperatures exposure to dust and cleaning chemicals.
**The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Employment Type
Full-Time
