Alt Investments - Subscription Document Specialist/Administrator
Alt Investments - Subscription Document Specialist/Administrator
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1 Vacancy
Job Description
Subscription Document Specialist
Location: Louisville KY Hybrid
In this position youll be based in the Louisville KY office for a minimum of three days a week with the flexibility to work from home for some of your working week. This role has inoffice operational requirements and so were unable to consider employees who wish to continue an existing fully remote working arrangement.
We give you a world of potential
When you join this dynamic team as a Subscription Document Specialist you will enjoy a career teamwork flexibility and leadership you can trust to help accelerate your personal and professional goals.
The Subscription Document Specialist is a key role within the Alternative Investments (REIT) Team within the Special Issuance Group at Computershare. Under general supervision supports the management team as a subject matter expert and specialist handing Capital Raise functions.
In this position the individual will collaborate with business partners internally and externally e.g. Vendor Relationship Management Corporate Action and Treasury teams. This position is regional within North America. The role has strict client deadlines that cannot be missed as Computershare can realize a financial impact. The position is responsible for the oversight escalations and handling of multiple closing events across multiple clients worth millions of dollars for each event closing.
A role you will love
The Subscription Document Specialist is responsible for the Subscription Closing event processes. The individual will handle the receipt reconciliation and processing of subscription orders received vetting for requirements and delivery by our processing vendor to Computershare. The position will ensure all in good order subscriptions are QCd for accuracy balance to the funds received and summary reports received and reviewed for accuracy. In preparation for each close ensure all exception items have been cleared (duplicate account holders with OFAC stops on account restrictions etc.) and any not in good order transactions have been resolved or work with the client to resolve or complete a fund exit to resolve. At each close prepare the closing package for the client that includes the final file of shareholders funds received number of shares to be issued for the close a reconciliation of the funds received commission files etc. Finally as part of the close ensure capital raise funds have been delivered to the client all commission payments and trailing commission payments have been made to selling brokers and detailed files delivered to the selling broker for each commission payment.
Some of your key responsibilities will include:
- Receipt and balancing of Subscription Order files from the vendor to ensure file received and balanced to detail reports.
- Processing of Subscription order file QCing the data to the subscription document received in the workflow. Update SCRIP with any minor corrections and reject NIGO items back to the vendor for reprocessing where appropriate. Track rejects to provide vendor quality results
- Balance final order file to the funds collected by the Corp Actions team.
- Communicate with the vendor and internal departments to work through the process and resolve discrepancies and recon breaks.
- Prepare and communicate final closing package for client with final order file funds recon commission reports trailing commission reports etc.
What will you bring to the role
- Some college: or one to two years related experience and/or training; or equivalent combination of education and experience
- 2 5 years of Transfer Agent experience
- Intermediate level knowledge/use of Microsoft Excel
- Excellent written and verbal communication skills clientfacing and internal
- Ability to read interpret legal documents and comprehend complex instructions short correspondence and memos
Required Experience:
Unclear Seniority
Employment Type
Full-Time
