Temporary Program Manager - College of Education and Behavioral Sciences

APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions demonstrating a posture of lifelong learning and modeling Christlike character. Working together employees at APU commit to establishing a university atmosphere that is edifying to God and one another.

The Temporary Program Manager of CEBS reports to the Dean and Associate Deans. The role involves providing support to the College of Education and Behavioral Sciences Deans Office through coordinating general operations serving the needs of departments for staff training systems development and other needs (e.g. department budgets faculty workloads adjunct faculty contract management enrollment schedules and other academic areas) and supporting CEBS events both internal and external. Secondarily the Program Manager role also involves supporting the College Counseling and Student Development (CCSD) program director and the department which includes managing communications with students and faculty initiating adjunct faculty contracts and tracking their timekeeping maintaining the budget and faculty workloads and supporting program events.

Required Education

• Bachelors degree required.

Required Experience

• Three to five years of administrative program management and/or budget experience showing progressively more responsibility for program development and implementation.
• Prior event planning experience is preferred.
• Knowledge of APU systems within multiple departments is preferred.

Primary Duties/Essential Functions

Dean Operations Support 50%

• • Serves as the Program Manager to the Associate Dean of the School of Behavioral Sciences
  • Maintain Schedule tracker update schedule team of adjustments and submit anticipated semester schedules
  • Respond to assigned new department programs on a rotating basis of need to include (but not be limited to) staff training systems development and other needs (e.g. mismanaged department budgets faculty workloads adjunct faculty contract management enrollment schedules and other academic areas).
  • Oversee the management of assisting new faculty in various tasks.
  • Oversee the service and maintenance of all program resources and assist in purchasing resources as needed.
  • Oversee the essential daytoday office functions: monitoring paperwork answering emails and the telephone distributing office mail maintaining office files ordering office supplies processing mailings and duplication.
  • Develop and implement effective budget tracking and reporting systems to provide actionable insights to leadership for all departments within the School of Behavioral Sciences.
  • Assess and audit departmental internal systems of schedules budget advising student tracking and events.
  • Track monthly and annual budgets within Adaptive Insight providing the Associate Dean and Dean with a monthly budget summary analysis of spending patterns.
  • Consolidate and manage the budget to work within the approved budget and find creative ways to conserve expenses
  • Monitor restricted accounts and keep the Associate Dean and Dean apprised of status and trends.
  • Oversee processes and support for the Concur system: credit card reconciliation reimbursements and travel requests.
  • Serve as a key point when ordering supplies for the new department including monitoring purchase orders.
  • Creates maintains and distributes promotional materials for a new department.
  • Serve new departments as they establish systems and populate their leadership and staff:
  • Serve as the new departments timekeeper for the Kronos system and point of contact during periods of need due to staffing shortages or changes in leadership:
  • Manage student workers within multiple new departments until a permanent Chair can be identified manage schedules and assign tasks
  • Create a system of consolidation of data to better track information for new departments or departments without such systems:
  • Consolidate faculty staff and student worker information
  • Streamline advising with Slate
  • Streamline advising and promotion of new programs and media
  • Monitor and direct incoming communication including phone calls and new Departments general email.
  • Oversee and plan new department events with the Dean and Associate Dean for what is sustainable and aligns with the Colleges vision
  • Oversee new department programs orientation new cohort launches student matriculation documentation graduation and alumni events.
  • Coordinate meetings and provide administrative support within new departments
  • Manage the hiring logistics for all new adjuncts. Manage correspondence with both adjuncts and faculty.
  • Manage the faculty contracts by semester and interface with Human Resources and Payroll to ensure they are completed in a timely manner.
  • Record minutes in faculty meetings.
  • Work closely with the Associate Dean to audit programs in cease to admit status or programs that are in teachout due to substantive changes
  • Communicate with Students Student Workers Faculty and Staff about transitions and provide resources through the transition
  • Manage correspondence with students and file management of student files program forms etc.
  • Create track and manage student academic maps to finish out program.

CCSD Program Support 50%

• • Oversees and plans the departments activities and assists in the advising of students needing guidance.
  • Coordinates and submits course schedules promptly to the Registrar. Manage edits and track changes within faculty workloads. Creates routes and tracks adjunct contracts. Update Student Services of Changes.
  • Manage Adjunct timecards and department correspondence and provides resources from university initiatives.
  • Provides administrative support to the departments chair program directors and faculty.
  • Manages schedules and workloads for graduate student workers within the department
  • Coordinates and facilitates special events for the department.
  • Manages correspondence with students.
  • Oversees program scheduling calendar and reservations.
  • Track monthly and annual budgets within Adaptive Insight providing the Program Director with a monthly budget summary analysis of spending patterns.
  • Monitor restricted accounts and keep the Program Director apprised of status and trends.
  • Oversee processes and support for the Concur system: credit card reconciliation reimbursements and travel requests. for all budget lines provide weekly budget updates and spending projections)
  • Assist the program director in the oversight and administration of the programs
  • Manage the hiring logistics for all new adjuncts. Manages correspondence with both adjuncts and faculty.
  • Records minutes in faculty meetings.
  • Oversee the service and maintenance of all program resources and assists in purchasing resources as needed.

Skills

• Skilled in the preparation of datadriven reports written and verbal communication administrative and organizational tasks and interpersonal interaction.
• Strong analytical and problemsolving ability.
• Strong ability to build and maintain a network of relationships and stability
• Ability to prioritize and manage multiple tasks concurrently.
• Knowledge of issues and efforts in higher education (including Christian higher education).
• Wellorganized and detailoriented.
• Ability to navigate and maintain composure in highdemand and uncomfortable conversations.

Mental Demands

• Ability to work under pressure exuding a mature demeanor while multitasking in a deadlineoriented environment with accuracy and consistency.
• Ability to work independently and meet deadlines.
• Ability to work collaboratively with a team as well as an independent contributor.
• Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action.
• Selfstarter with a positive attitude.
• In agreement with the purpose and goals of Azusa Pacific University in providing a Christianbased higher education for its students.

Physical Demands

• Requires repetitive motions and sitting at a computer keyboard.
• Hearing and speaking on the telephone.
• Able to conduct business at other offices on campus.
• Able to lift bend grasp reach lift up to 20 lbs. occasionally.

Visual Demands

• Reading writing notes and computer monitor.

Environment

• Pleasant office comfortable temperatures.

Technologies

• Proficient in Google Apps. Microsoft Office Word PowerPoint Excel Slate Stellic and Peoplesoft.

Compensation

• Grade 10: $25.94 to $29.83 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications experience and internal equity. In addition to compensation APU offers a competitivebenefits package.

Azusa Pacific University is a Christcentered multicultural community that values and seeks faculty and staff who are committed to diversity work effectively with diverse populations and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more aboutwhat we believe ourmission statement and our statement of faith.

You can learn more about APU by watching the stories of faculty staff and alumni as they carry out our mission here: Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race color national origin sex age disability or status as a veteran in any of its policies practices or procedures. Women and minorities are encouraged to apply.