Executive Assistant (Administration) ()
Executive Assistant (Administration) ()
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
USD 64928 - 78102
1 Vacancy
Job Description
JOB DESCRIPTION:
The Executive Administrative Assistant is responsible for managing the Executive Directors schedule coordinating meetings handling phone calls arranging travel maintaining records and performing various administrative tasks to ensure the Executive Directors daytoday operations run smoothly allowing them to focus on their primary responsibilities; key skills include excellent organizational abilities strong communication skills and proficiency in Microsoft Office Suite.
JOB DUTIES:
Calendar Management: Maintaining the Executive Directors schedule booking appointments meetings and conferences
Communication Management: Answering and directing phone calls screening emails and managing correspondence
Travel Arrangements: Coordinating travel plans including booking flights and accommodations
Meeting Support: Attending meetings taking minutes and distributing meeting summaries
Document Management: Preparing and editing documents reports presentations and correspondence
Record Keeping: Maintaining accurate files and records related to the Executive Directors activities
Administrative Tasks: Handling various administrative duties like mail distribution and office supply management and other duties as assigned.
Visitor Management: Greeting and assisting visitors
Confidentiality: Handling sensitive information with discretion
JOB QUALIFICATIONS:
Minimum Qualifications
One to three years of administrative experience for in a non for profit or academic environment.
* Bachelors Degree required.
Selfstarter ability to work in a fastpaced environment while managing competing priorities
Techsavvy with the ability to quickly learn and adapt to new tools and software
Advanced ability to organize
Discretion and good judgment in confidential situations and proven experience interacting with senior management
Strong interpersonal written and oral communication skills
Strong proficiency in Microsoft Office
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Background Investigation/Justice Center Review Requirements:
Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment. 2) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees whose names are indicated on the SCR may be barred from appointment.
*The Research Foundation is a private notforprofit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees do not participate in any state retirement system and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer/Minority/Women/Disabled/Veteran Employer. VEVRAA 41 CFR 60300.5(a) compliant.
Applications will only be accepted through website at: Click on Employment Opportunities. Applications will be accepted only during the posting dates as listed at the top of the job announcement.
Employment Type
Full-Time
