Procurement/Contracts Administrative Assistant
Procurement/Contracts Administrative Assistant
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Job Description
Posting Date
05/07/25Application Deadline
05/11/25Pay Range
Anticipated Hiring Range: $20.50 $26.25 hourlyFull Pay Range: $20.50 $32.00 hourly
Salary offers are based on the candidates equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.
Job Type
Contractor with BenefitsDepartment
Public HealthAbout the Position
We are searching for a dynamic resultsoriented administrative professional to provide specialized assistance in the administration and coordination of purchasing and contract activities as part of a coordinated centralized system for ongoing response operations.
About Us
Proud to Offer
Work with a greater purpose
Tuition reimbursement
Exceptional worklife balance with hybrid and alternative work schedule options
Opportunities for growth and development within Maricopa County
Lowcost highvalue healthcare for you and your qualifying dependents
Child care benefits including access to our upcoming onsite center Maricopa County Kids Club dedicated to serving Maricopa County families exclusively
Paid vacation sick time and parental leave
Extensive wellness program including healthcare premium discounts
Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1
Learn more at Work With Us Maricopa County AZ
We Require
Five years of increasingly responsible clerical and/or administrative experience.
Demonstrated ability to work independently and manage tasks in a deadlinedriven environment.
Intermediate proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint)
Experience with data entry document formatting and database management
Prior experience with purchasing tasks expense tracking or basic accounting tasks
Experience drafting business correspondence including but not limited to memos letters contracts and amendments
High school or General Educational Development (GED) equivalent
We Also Value
Associate degree or higher in Business Administration Finance or Accounting.
Experience in a public health or government setting
Working knowledge of systems such as Workday CGI Advantage Financial Hyland Software OnBase and Bidnet Direct Procurement.
Experience supporting multiple teams or departments
Demonstrated ability to manage complex nonroutine activities and make sound independent decisions based on best practices while handling multiple priorities and shifting deadlines
Job Contributions
Assist the Purchasing and Contracts (PAC) Office with various tasks such as: Participate in the solicitation process by creating/modifying documents and folders as needed. Review expiring contracts for possible extensions and process amendments as necessary. Assemble solicitation review documents and evaluation matrices to include summary notes for the file and vendor debriefings. Prepare and distribute contract documents and route for signatures and approvals when complete. Index all formal contracts and amendments into OnBase once completed. Perform suspension/debarment searches. Maintain the Contractors certificates of insurance.
Assist with the recruitment of new staff for the Finance and Administration Division leadership; schedules and sets up interviews coordinates physical and/or virtual interview locations; prepares and submits HR related paperwork
Track and maintain all departmental Pcards and ghost cards as well as monitor cardholder/supervisor adherence to mandatory renewal training
Track and manage supply orders and assets according to funding sources including the distribution of computers and phones to staff within the Division
Process all departmental fingerprint requests and process payments as needed
Release all departmental office supply orders and troubleshoot any issues as required
Support the Finance and Administrative Division in adherence to all policies and procedures as well as perform special projects as needed
Perform a variety of specialized administrative tasks including transcription of meeting notes completing paperwork file management drafting and managing correspondence and processing of PAC invoices as needed
Working Conditions
The position is typically office or administrative work and is not substantially exposed to adverse environmental conditions
Must be able to lift up to 20 lbs. occasionally 10 lbs. frequently or negligible amounts constantly OR requires walking or standing to a significant degree
Within one month of hire all employees are required to provide evidence of immunity or receive immunizations for vaccinepreventable illnesses for any position within the Maricopa County Department of Public Health; required immunizations include MMR (measles mumps rubella) Tdap (whooping cough and diphtheria) Varicella (chickenpox) and annual Influenza; some positions require a Hepatitis B vaccine and/or a Tuberculosis test.
Must possess or have the ability to obtain a valid Arizona drivers license by the time of hire
CAPA certification required within two months of hire
Familiarity with basic office equipment (printers copiers scanners)
Selection Procedure
Only the most qualified candidates will be considered
Consideration will only be given to candidates who submit online applications
Candidates will be contacted primarily through email and their Workday online application profile
Must pass a preemployment background and/or fingerprint investigation as required by statute or policy including drug and alcohol testing requirements for positions designated as safetysensitive
Maricopa County is an equal opportunity employer.
Apply Now!
Employment Type
Full-Time
