District Office - Curriculum & Instruction Head Administrative Assistant SY2526 (26402)
District Office - Curriculum & Instruction Head Administrative Assistant SY2526 (26402)
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Job Description
A position has been declared open in Weber School District at the District Office for the Curriculum & Instruction Head Administrative Assistant. This fulltime position is for 8.00 hours per day 250 days (12 months) per year and is paid according Lane 7 of the Administrative Assistant Salary Schedule. Please note the start date of this position.
Applicants may apply on. Files will be reviewed before interviews are scheduled.
THIS POSITION WILL REMAIN OPEN UNTIL FILLED AFTER A MINIMUM OF5 WORKING DAYS
General Description:
The Curriculum & Instruction Head Administrative Assistant provides confidential highlevel administrative support to the Director of Curriculum & Instruction. This position plays a key role in facilitating effective communication with district staff external agencies and the public. The role requires strong coordination and organizational skills to support efficient and consistent administrative operations. Responsibilities include managing daily workflows following established procedures tracking and reporting budget expenditures to ensure fiscal accountability and collaborating regularly with other departments. This position offers meaningful opportunities to contribute to and support districtwide initiatives.
Essential Functions:
- Prepare and format professional documents (e.g. executive correspondence memos agendas minutes handbooks reports) to communicate key information to district and school personnel.
- Draft and distribute written communications that reflect departmental activities and essential updates.
- Maintain accurate documentation and records (e.g. purchase orders Pcards supply logs) in compliance with district state and federal requirements.
- Develop and maintain organized files records and calendars aligned with district and state regulations.
- Monitor replenish and manage supplies to ensure efficient and uninterrupted office operations.
- Manage confidential clerical tasks such as recordkeeping budget tracking and inventory management.
- Adapt to changing work priorities while maintaining attention to detail and meeting established deadlines.
- Coordinate schedules events and programs for the Curriculum & Instruction Director including meetings workshops and travel arrangements.
- Support departmentwide events and initiatives through detailed logistical and scheduling assistance.
- Monitor accounts receivable accounts payable and related financial data to verify accuracy ensure revenue generation and maintain compliance with budgetary and fiscal policies.
- Gather compile and analyze financial and administrative data to support informed decisionmaking.
- Oversee reimbursements and stipends for Curriculum & Instruction.
- Support the Curriculum & Instruction Department with various administrative responsibilities and special projects.
- Collaborate effectively with diverse groups and contribute positively as part of a team.
- Assist team members as needed to help achieve collaborative goals departmental objectives and support events.
- Perform other duties as assigned in support of department goals and district initiatives.
Minimum Qualifications:
Skills
- Proficiency in IFAS (Business Plus)
- Proficiency in office software ( Workspace).
- Strong organizational and project management skills.
- Accurate recordkeeping and data entry.
- Ability to operate standard office equipment.
Knowledge
- Understanding of school district operations administrative processes and professional communication protocols.
- Basic bookkeeping and budget tracking.
- Excellent command of English grammar punctuation and formatting.
- Familiarity with general office procedures and telephone etiquette.
Abilities
- Effectively manage a high volume of responsibilities and shifting priorities.
- Work independently and collaboratively within a fastpaced dynamic environment.
- Handle sensitive information with professionalism and confidentiality.
- Analyze and interpret data apply processes and communicate clearly with diverse individuals.
- Exhibit adaptability discretion and strong attention to detail.
- Demonstrate effective problemsolving skills while maintaining a calm professional demeanor when engaging with frustrated or dissatisfied individuals.
Working Environment
The role is primarily officebased and requires:
- Occasional lifting carrying pushing or pulling.
- Frequent use of fine motor skills and computer input.
Experience
- Relevant administrative experience with increasing responsibility is preferred.
Education
- High school diploma or equivalent required.
WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY (EEO) EMPLOYER
Employment Type
Full-Time
