Family History Administrative Assistant | Frankfurt (Germany) | Permanent (Full-Time, 40 Hours/Week)
Family History Administrative Assistant | Frankfurt (Germany) | Permanent (Full-Time, 40 Hours/Week)
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Job Description
The Administrative Assistant in the Family History Department provides highlevel administrative support to the departments leadership team to fulfill the departments promise: We enable inspiring journeys that bring joy to all people as they discover gather and connect their familypast present and future.
This role involves a variety of tasks including managing schedules handling correspondence organizing meetings maintaining records and handling financial records. The ideal candidate will be highly organized detailoriented and possess excellent communication skills.
Responsibilities
- Manage and maintain schedules including arranging meetings and appointments.
- Handle incoming and outgoing correspondence including emails letters and phone calls.
- Organize and coordinate meetings including preparing agendas taking minutes and following up on action items.
- Maintain and update department records files and databases.
- Assist with the preparation of reports presentations and other documents.
- Handle financial records process invoices and analyze and track budgets.
- Provide general administrative support including ordering supplies managing office equipment and handling travel arrangements.
- Collaborate with other departments and external partners as needed.
- Perform other duties as assigned to support the departments goals and objectives.
Qualifications
- High school diploma or equivalent; additional education or certification in office administration is a plus.
- Proven experience as an administrative assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Fluency in English and German (both spoken and written) are essential and knowledge of additional European languages is a bonus.
- Ability to work independently and as part of a team.
- Attention to detail and problemsolving skills.
- Familiarity with family history research and genealogy is a plus.
Employment Type
Full-Time
