Secretary - Elementary [CE09]
Secretary - Elementary [CE09]
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
TSS/205 day contract
MondayFriday
8 hours daily
Pay Column H: $15.65/hourly
Benefits
Laramie County School District 1
Job Description
Job Title: Elementary Secretary
Revised Date: November 2020
Department: School Support
FLSA Status:Nonexempt
Work Year: 10 Month
Salary Schedule: TSS 205 days
SUMMARY: This position is responsible for providing administrative and secretarial support to school administrators and staff; monitors assigned activities budgets and student information.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Tasks Descriptions
Frequency
% of
Time
1. Answers incoming phone calls to respond to inquiries take messages and transfer calls. Communicates with parents staff and students verbally and in writing (e.g. phone calls emails notes etc.). Maintains office equipment. Monitors students referred for illness discipline etc. to ensure their safety and welfare.
D
20%
2. Monitors the entry of students and visitors to ensure security and safety of student and school personnel.
D
10%
3. Records incoming reports of student absences and resolves daily student attendance. Notifies parents and/or guardians of an unverified absences daily. Prepares and maintains attendancerelated reports and communication (e.g. quarterly enrollments letters to parents student passes enrollment numbers etc.) to convey information and ensure accurate reporting. Notifies parents and/or guardians of student absences to meet district state and federal requirements.
D
10%
4. Maintains a variety of student records for the school site in both a physical and electronic form (e.g. students cumulative folder report cards guardianship documentation etc.). Processes student enrollments and withdrawals. Processes records requests from other educational institutions and requests records from educational institutions.
W
10%
5. Administers first aid and prescription medications to students as required due to the unavailability of a nurse to meet immediate health care needs within established guidelines. Maintains student health visit records as required due to the unavailability of a nurse.
D
10%
6. Assists with school budget development. Monitors account balances and related financial activity (e.g. purchase orders VISA purchases etc.) to ensure that allocations are accurate expenses are within budget limits and/or fiscal practices are followed. Maintains a variety of fiscal information and documents (e.g. bank statements deposit tracking etc.) Collects money (e.g. fines student activities etc.) to complete transactions prepares bank deposits and track budgets. Maintains inventory and orders supplies as needed.
W
10%
7. Obtains substitutes for the purpose of ensuring coverage during teacher and/or paraprofessional absence. Ensures that all employee time is being reported correctly (e.g. absence and/or leave is entered contract hours have been met etc.).
D
10%
8. Processes documents and materials (e.g. requests for field trips discipline referrals facility work orders etc.) to disseminate information to appropriate parties. Researches a variety of topics (e.g. current practices policies discrepancies in processes and/or documentation etc.) to provide information for addressing administrative concerns. Composes a wide variety of documents (e.g. correspondence agendas reports etc.).
D
5%
9. Coordinates a variety of programs and/or activities (e.g. conference room usage meetings site inservice day activities travel etc.) to ensure availability of facilities and/or equipment and delivering services in conformance to established guidelines.
M
5%
10. Participates in a variety of meetings and professional development the purpose of providing or receiving information.
Q
5%
11. Performs other duties as assigned
Ongoing
5%
TOTAL
100%
EDUCATION AND RELATED WORK EXPERIENCE:
- High school diploma or equivalent required
- No experience required but experience in an office setting or clerical work preferred
LICENSES REGISTRATIONS or CERTIFICATIONS:
- Criminal background check required for hire.
- District provided medication training required within 1 month of hire
TECHNICAL SKILLS KNOWLEDGE & ABILITIES:
- Strong oral and written communication skills
- Bookkeeping accounting and math skills
- Adapts easily to changing work standards
- Criticalthinking andproblemsolvingskills
- Attention to detail
- Ability to schedule meetings activities or trainings as they relate to the job
- Ability to use pertinent software applications manage and maintain accurate records and plan and manage projects
- Ability to maintain confidentiality inall aspects of the job
- Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting
- Ability to promote and follow Board of Trustees policies District policies and building and department procedures
- Ability to communicate interact and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds
- Ability to recognize the importance of safety in the workplace follow safety rules practice safe work habits utilize appropriate/required safety equipment and report unsafe conditions to the appropriate administrator
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
- Operating knowledge of andexperience with personal computers and peripherals
- Operating knowledge of and experience with typical office equipment such astelephones copier fax machine etc.
- Operating knowledgeof and experience with office productivity programs such as Microsoft Office Suite Email etc.
- Operating knowledge of district information technology systems and departmentspecificsoftware and equipment required within 3 months after entering position
REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:
POSITION TITLE
Reports to:
Principal
POSITION TITLE
# of EMPLOYEES
Direct reports:
This position has no direct reports
BUDGET AND/OR RESOURCE RESPONSIBILITY:
- Makes recommendations that effect the allocation of resources; tracks and audits budget once it has been adopted participates in data collection and organization of budget materials; initiates requisitions
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands work environment factors and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employment Type
Full-Time
