Special Education Support Specialist

Position: Special Education Support Specialist

Job Details:

The SESS assists in managing Special Education data which includes a focus on ensuring compliance with District contracts policies and procedures as well as applicable state and federal laws and regulations. Successful candidates will have the skill set to create analyze and maintain data reports. This position is a critical member of the Special Education and the Data and Enrollment teams.

Qualifications:

• Bachelors Degree from an accredited college or university; Masters Degree preferred;
• Demonstrated knowledge and experience working as part of a team managing various projects working with multiple stakeholders and resolving issues;
• Ability and experience in building strong relationships across multiple stakeholders and teams;
• Excellent organization time management and followthrough; high sense of urgency;
• Excellent attention to detail;
• Demonstrated ability to successfully balance multiple projects concurrently and work independently;
• Outstanding problemsolving and critical thinking skills and desire to use data to drive decisionmaking;
• Excellent written and oral communication skills including strong presentation database and spreadsheet skills;
• Ability to develop systems and timelines that achieve efficiency scalability and duration;
• Ability to learn quickly and to be effective and take initiative in a fastpaced dynamic ambitious environment;
• Demonstrated experience utilizing applicant tracking platforms;
• Bilingual in a language other than English preferred. Spanish is the most common language other than English in FPS; other languages may include but are not limited to Portuguese Hmong Haitian Creole Arabic etc.

Essential duties and responsibilities:

Under the direction of the Director of Data and Director of Special Education the SSES will monitor data collection systems for Circuit Breaker Medicaid the districts utilized Student Information System (SIS) and other databases as required;

• Maintain Special Education databases with key data for accuracy and compliance with federal and state reporting standards including but not limited to SIMS EPIMS and CRDC;
• Perform data verifications to ensure accuracy and compliance ensuring all Individualized Education Programs (IEPs) have accurate dates service grids and other pertinent details;
• Provide support and troubleshoot issues related to district Special Education systems including but not limited to Medicaid billing Student Information System Special Education Module and Circuit Breaker.
• Generate and send error reports to Special Education administrators regularly (weekly biweekly monthly etc.);
• Ensure that data reports meet the needs of progress monitoring for grants and compliance;
• Assist with the coordination of IEP Progress Reports;
• Coordinate with the enrollment department and school student program support administrators (SPSAs) to determine school/classroom placements required by IEP service grids for incoming students;
• Monitor enrollment of students in Special Education before all state and federal reporting periods;
• Attend monthly Special Education User Group meetings;
• Dead file information send dead files to school and update the shred info on the SIS;
• Assist outplacement coordinators with SPEDrelated accuracy and functionality within all necessary databases for students in outplacement settings;
• Manage the Medicaid billing and related revenue activities for the district;
• Monitor the service delivery grids for outplaced students with billable services;
• Collect and maintain billing materials;
• Monitor and support RMTS (Random Moment in Time Study);
• Monthly update of billing database;
• Quarterly meetings with the team;
• Acquire and maintain Medicaid Release of Information and maintain student monthly Medicaid eligibility status for claims submission and other records;
• Collect and maintain all parental consents and Medicaid eligibility;
• Manage Circuit Breaker reporting;
• Monitor student billing for accuracy in coordination with the Business Department;
• Coordinate with the transportation department for accurate billing;
• Monitor and maintain record of all claimable student supports and costs;
• Collect and maintain OSD letters

Reports to: Director of Special Education

Evaluated by: Director of Special Education

Terms of Employment/Salary/Work Year:

As negotiated with the Superintendent. This is a 12month position.

Competitive and comprehensive health benefits are offered through the City of Fitchburg; offer of employment is contingent upon the successful completion of NCBC (fingerprinting) and CORI prior to your start of employment.

The responsibilities and duties listed illustrate the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned as required.

Notice of NonDiscrimination
The School Committees policy of nondiscrimination extends to students employees and the general public with whom it does business. Fitchburg Public Schools does not discriminate on the basis of race color religion creed national origin gender sexual orientation gender identity age or disability in admission to access to employment in or equal treatment in its programs and/or activities in compliance with state and federal law.
Questions related to this policy must be addressed to: The Office of Human Resources 376 South Street Fitchburg MA 01420