Executive Assistant, Global Operational Risk Management
Executive Assistant, Global Operational Risk Management
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Job Description
Were building a relationshiporiented bank for the modern world. We need talented passionate professionals who are dedicated to doing whats right for our clients.
At CIBC we embrace your strengths and your ambitions so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.
To learn more about CIBC please visit
What youll be doing
The Executive Assistant will support 34 VicePresidents Global Operational Risk Management roles. Responsibilities include performing administrative activities such as calendar/meeting management travel coordination expense management meeting agendas/minutes preparing reports/presentations coordinating team events etc.
At CIBC we enable the work environment most optimal for you to thrive in your have the flexibility to manage your work activities within a hybrid work arrangement where youll spend 23 days per week onsite while other days will be remote.
How youll succeed
Strategic calendar management Anticipate the needs of each executive by organizing a seamless schedule with no conflicts prioritize meetings with key stakeholders and identify delegates where required and build in preparation time for critical discussions/deliverables. Coordinate agendas and send meeting invitations and agendas to attendees book meeting rooms and arrange for IT resources and refreshments (where required) in support of a smooth and efficient meeting facilitation.
Travel arrangement & expense reporting Arrange travel and maintain travel expense account including expense submissions on behalf of the Executives. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
Professional support Act as the first point of contact draft correspondence manage emails/requests and ensure urgent matters are flagged for attention. Prepare reports and/or presentations of a confidential nature ensuring timely deliver. Coordinate leadership/team meetings including preparing and sending out invites/agendas/materials taking minutes and monitoring action items. Handle sensitive information with professionalism and ensure trust/security in every interaction.
Administrative duties Provide administrative support such as; (a) assist with on/off boarding for new and departing employees including processing requests for technology requirements corporate cards and expense profiles (b) managing team/departmental social events including coordinating vendors/caterers and (c) Act as a Workday delegate to approve HRrelated transactions (e.g. vacation requests).
Who you are
You can demonstrate at least 35 years of experience as an Executive Assistant supporting senior leaders in a highly professional confidential and fastpaced environment. In addition youre a strong communicator with excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in a wide range of situations which usually requires tact diplomacy and discretion. Its an asset if you are digitally proficient and have a strong command of MS Office suite including Word Excel PowerPoint and Outlook.
You know that details matter. You notice things that others dont. Your critical thinking skills help to inform your decision making.
You act like an owner. You thrive when youre empowered to take initiative go above and beyond and deliver results.
Youre passionate about people. You find meaning in relationships and surround yourself with a diverse network of partners. You connect with others through respect and authenticity.
Values matter to you. You bring your real self to work and you live our values trust teamwork and accountability.
What CIBC Offers
At CIBC your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential.
We work to recognize you in meaningful personalized ways including a competitive compensation a banking benefit* wellbeing support and additional offers such as employee and family assistance programs and MomentMakers our social pointsbased recognition program.
Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
*Subject to program terms and conditions
What you need to know
CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation please contact
You need to be legally eligible to work at the location(s) specified above and where applicable must have a valid work or study permit
We may ask you to complete an attributebased assessment and other skills tests (such as simulation coding French proficiency MS Office). Our goal for the application process is to get to know more about you all that you have to offer and give you the opportunity to learn more about us.
Expected End Date
Job Location
Toronto81 Bay 31st FloorEmployment Type
RegularWeekly Hours
37.5Skills
Accountability Calendar Management Communication Decision Making Event Management Expenses Meeting Management Microsoft Office Minute Taking Multitasking Office Administration Organizational Efficiency Professional Etiquette Travel CoordinationEmployment Type
Full-Time
