Executive Administrative Support
Executive Administrative Support
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Job Description
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Job Description:
Job Description Summary
Performs advanced diversified and confidential administrative duties requiring broad and comprehensive experience skill and knowledge of organization policies and practices. Prepares correspondence reports etc. Screens telephone calls and visitors and resolves routine and complex inquiries. Schedules appointments meetings and travel itineraries and coordinates related arrangements. Requires thorough knowledge of company operations policies and procedures. Classification into this job family requires the incumbent to report to a manager at the Director level or above and to be performing the duties associated with this job family and the designated level.
Skill:
As a highly skilled specialist contributes to the development of concepts and techniques. Completes complex tasks in creative and effective ways.
Extensive knowledge in specialized functions.
Comprehensive grasp of general specific and technical aspects of the work and their practical application to complex problems and situations
Interprets principles; applies and develops conceptual skills and techniques Job Complexity: Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues.
Makes recommendations for new procedures
Resolves conflicts and achieves mutually acceptable solutions with a variety of groups and individuals outside the organization
Typically works with vendors third parties trade customers Supervision: Acts independently to determine methods and procedures on new assignments. Often acts as a facilitator and team leader. Experience: 8 years
Job Duties
As an Executive Assistant to the MSD Executive team you will perform a wide range of administrative and office support activitiesandaidin facilitating theefficientoperationof the organization.
The ideal candidate is approachable and respectful comfortable with new technology virtual meeting platforms and scheduling systems and should be comfortable taking the initiative when faced withadministrativedecisions.
Communication
- Manages executive distribution lists
- Facilitates communication internally to the division and externally to other Broadcom Divisions and customers.
- Assists with upgrades & technical updates for the executive team
- Participates in team building bymaintainingcelebrationschedules
Vendor Management
- Assist in creating and tracking Vendor Purchase Orders in coordination with finance & Operations as needed
Meeting & Calendar Management
- Manage GM & VP Calendars schedule meetings prepareagendas
- Prioritize calendars to ensure handling of sensitive matters
- Operate Audiovisual systems during meetings
- Record minutes and actions
- Work with Operations to schedule prep calls for all customer & executive engagements
Travel Preparation
- Facilitateflightschedules hotel reservations
- Review & Submit travel expenses ensuring adherence to corporate policies
- Approve expenses for executives you support(except for any direct that they file the expense for)
- Coordinate logistics for on site & off site meetings
Event & Office Management
- Working with Operations assist in scheduling event logistic coordination for customer meetings conferences and executive 1:1 meetings
- EnsureSupplies are available for office executives as well as events as needed
- Coordinate with Workplace Services for special events
Coaching Mentoring & Relationships
- Maintain strongrelationshipsbothinternallyand externally
- Mentor juniorlevel administrative assistants
Experience:6 years of related experience
Additional Job Description:
Compensation and Benefits
The salary range for this position is $24.51 $34.62 per hour
This position is also eligible for a discretionary annual bonus in accordance with relevant plan documents.
Broadcom offers a competitive and comprehensive benefits package: Medical dental and vision plans 401(K) participation including company matching Employee Stock Purchase Program (ESPP) Employee Assistance Program (EAP) company paid holidays paid sick leave and vacation time. The company follows all applicable laws for Paid Family Leave and other leaves of absence.
Broadcom is proud to be an equal opportunity employer. We will consider qualified applicants without regard to race color creed religion sex sexual orientation national origin citizenship disability status medical condition pregnancy protected veteran status or any other characteristic protected by federal state or local law. We will also consider qualified applicants with arrest and conviction records consistent with local law.
If you are located outside USA please be sure to fill out a home address as this will be used for future correspondence.
Employment Type
Full-Time
