Secretary Athletic Director/Ace
Secretary Athletic Director/Ace
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Salary Not Disclosed
1 Vacancy
Job Description
Job Title:Administrative Assistant Athletic Director Exemption Status/Test: Nonexempt
Reports to:Athletic Director Date Revised:
Dept./School: Athletic Department
Primary Purpose:
Facilitate the efficient operation of the athletic department by assisting the athletic director with planning and implementing all athletic functions within the district. Provide clerical services to the athletic director and other staff members.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient skills in keyboarding data entry word processing
Ability to use software to develop spreadsheets
Ability to prioritize workflow to address the multiple needs of the supervisor or the department
Ability to multitask numerous complex administrative activities
Ability to maintain confidentiality
Effective communication and interpersonal skills
Experience:
2 years secretarial experience
Major Responsibilities and Duties:
Records Reports and Correspondence
- Prepare and maintain multiple financial records and budgets for all athletic programs.
- Coordinate ticket sales for all sports on district preferred platform.
- Finding and securing workers for all athletic events as needed.
- Working home events for both High School and Junior High when needed.
- Initiate purchase orders check requests travel advance requests and work orders.
- Receive all items for athletic department.
- Assist with the deposit of all funds and request payments through athletic activity account.
- Prepare and audit cash boxes for all athletic events that require cash sales.
- Assist with the deposit of all fund prepare/review all purchase orders and maintain petty cash department funds.
- Handle questions from parents general public teachers counselors and administrators concerning all sports activities.
- Maintain and prepare all supplemental pay for game officials/event staff.
- Assist in compiling information and preparing reports schedules correspondence athletic handbook team roster etc. as needed.
- Assist in training new coaches on office procedures.
- Help coordinate with maintenance department on field and facility repairs.
- Assist in making the arrangements for all playoffgames.
- Submit and pay all entry fees for all athletic events.
- Help distribute UIL information to all coaches.
- Perform other duties as assigned by the director.
Supervisory Responsibilities:
None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Required Experience:
Director
Employment Type
Full-Time
