Reports to: Principal / Principal AssistantClassification: Support Staff Wage and Benefit Schedule AEssential Functions: To assist and maintain student records general administrative assistance and bookkeeping support. Duties performed are designated to relieve administrators of office and routine responsibilities by organizing and participating in the school office administrative : processes attendance/payroll for the building staff distributes mail answers calls and responds appropriately to inquiries and request handles emergencies concerning employees and/or students performs a wide variety of clerical and secretarial work including typing computer entry proofreading filing checking and recording information dispenses pertinent information and direction to students parents staff and visitors establishes maintains and insures proper use of confidential files which may include student personnel and payroll records composes independently or in accordance with general instruction correspondence on a wide range of subjects requiring a knowledge of procedures and policies of the school district and assigned area exercises diplomacy in answering questions and resolves situations involving students parents public district personnel through knowledge of school policies and general district rules and regulations maintains and retrieves financial records such as school budget student activity accounts or other school accounts if requested coordinates preschool screening mailings and distributes based on census if required prepares purchase orders facilities usage forms and various operational formsAbility to: perform a variety of secretarial work involving use of accuracy and speed maintain confidentiality and ethical behavior maintain a professional demeanor at all times understand and carry out oral and written instruction set up and maintain filing systems record details of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions payroll records accounts payable etc. complete any general administrative support duty as required by administrators trace errors and record adjustments to correct charges or credits communicate professionally via telephone email and onsite visits prepare and maintain various reports and correspondence using Microsoft programsKnowledge of: correct English usage spelling grammar and punctuation strong written and verbal communication skills office methods procedures and equipment including receptionist and telephone techniques computer information systems
Administrative Assistant to the Principal
