Facilities Assistant
Facilities Assistant
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Job Description
Mailroom
- Manage incoming and outgoing post and deliveries. This includes collecting mail and deliveries from ground floor post room recording deliveries notifying recipients distributing/storing deliveries matching against orders.
- Support outgoing mail / special deliveries
- Monitor the franking machine responding to faults ordering supplies as and when necessary
- Book in deliveries with control room and collect them from loading bay/goods lift lobby
Printers stationery and office supplies
- Monitor the printers respond to all printer faults arrange for repairs when necessary
- Monitor the stationery levels in copy rooms to ensure they are fully stocked
- Manage stationery printer and office supplies orders check and process relevant invoices.
Storerooms
- Manage the basement and second floor storerooms
- Maintain relevant stock records
- Ensure good housekeeping practices
- Provide access for deliveries and collection from storerooms
Access and security
- Escort contractors around our demise as and when required
- Prepare and manage contractors access passes and contractors attendance log
- Manage key sign out procedure to contractors
- Help to create and manage access passes for office staff
Events
- Manage room set ups with correct furniture layout for meetings and social events
- Set up the food and drinks provision in the cafeteria for events.
General
- Regular walk arounds and checks in the office escalate noted issues
- Assist the Facilities Manager and team with all reactive jobs
- Respond to FM tickets raised on the internal helpdesk system in a timely fashion
- General portering duties
- Fire warden (training to be provided)
- First Aider (training to be provided)
Admin
- Booking in contractors/deliveries using Landlord systems e.g. Datascope and Bluepoint
- Reviewing and creating work permits for contractors on Landlord system e.g. RiskWise
- Creating purchase orders
- Good housekeeping of departmental paperwork in readiness for audits
Qualifications :
Skills and experience:
- Previous work experience in a similar role in corporate environment
- Good IT skills and competent with Microsoft Office
- Excellent communication and interpersonal skills
- Passion to deliver great customer service
- Strong organisational skills with excellent attention to detail
- A supportive team player
- Calm under pressure
- Punctual and reliable
This is a fulltime customer facing officebased role reporting to the Facilities Manager.
Daily manual handling tasks are an important part of this job.
Working hours are from 07:3016:00 MondayFriday.
Additional Information :
Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects worklife balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
SOX control responsibilities may be part of this role which are to be adhered to where applicable.
#LISM
SOX control responsibilities may be part of this role which are to be adhered to where applicable.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal email accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
