Event Operations Manager
Event Operations Manager
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Job Description
TED is seeking an experienced and strategic Event Operations Manager Logistics to lead core aspects of conference logistics and infrastructure across TEDs global events portfolio. This role sits within the Conference Operations team and is responsible for the execution and advancement of TEDs logistics staffing and security programs. From earlystage planning and procurement through onsite execution and crew oversight the Event Operations Manager will ensure every moving part comes together to create worldclass event experiences.
This is a leadership role requiring deep operational expertise project management fluency strong vendor and people management skills and a solutionsfocused mindset. Youll report to the Director of Event Operations and work closely with key internal stakeholdersincluding production experience food & beverage partnerships registration and others to deliver TEDs flagship events with excellence innovation and care.
This position is remote but requires regular travel (including international travel) for onsite event delivery.
Please include a cover letter with your application. Wed love to know why this role resonates with you.
RESPONSIBILITIES
Operational Leadership & Strategic Execution
- Lead endtoend logistics planning for TEDs global eventsincluding shipping warehousing venue buildout inventory production timelines and backstage infrastructureensuring all plans reflect TEDs standards for excellence sustainability and accessibility.
- Drive the execution of complex multivendor logistics programs across core areas: staffing security freight and infrastructure.
- Serve as the primary onsite lead during flagship events directing live logistics and ensuring seamless delivery across all operational zones.
- Build and maintain critical paths production schedules staffing frameworks and vendor agreements to ensure milestones and strategic objectives are met.
- Manage detailed event budgets from development through reconciliation in close collaboration with TEDs finance team.
- Support broader operational strategy through special projects reporting and ongoing contributions to crossfunctional planning.
People Management & CrossFunctional Collaboration
- Oversee recruitment onboarding and performance management of contract logistics and event crew; set clear expectations provide regular coaching and foster a highaccountability team culture.
- Facilitate coordination across TED teams and partners ensuring strong communication aligned planning and a shared commitment to operational excellence.
- Lead team meetings monitor progress against deliverables and model inclusive solutionoriented leadership.
Vendor & Partner Oversight
- Manage vendor sourcing and contracting processes including RFPs negotiation onboarding and relationship management across logistics security staffing and medical services.
- Maintain TEDs standards of service and delivery by cultivating trusted partnerships and contributing to preferred vendor strategy and longterm supplier development.
- Oversee all external partner logistics from freight and customs coordination to dock scheduling and onsite execution.
Risk Management & Event Safety
- Direct security operations for TED events including executive protection venue security and offsite activations in coordination with internal advisors and external partners.
- Manage emergency response readiness onsite medical services VIP protocols and health and safety compliance.
- Regularly review and update TEDs risk assessments safety protocols and duty of care documentation to ensure preparedness and accountability.
Qualifications :
Qualifications
- 57 years of experience in event operations logistics or largescale live event planning
- 3 years people management experience; adept at building culture and leading contract teams
- Proven expertise in vendor procurement inkind sponsor sourcing contract negotiation and RFP processes
- Strong communication and interpersonal skills; solutionsoriented and teamdriven
- Experience managing budgets scheduling tools and postevent reconciliation
- Comfortable with backstage infrastructure and technical event requirements
- Familiarity with Google Workspace Airtable DocuSign and project management platforms (e.g. Asana)
- Committed to TEDs mission and experienced in highimpact missiondriven environments
- Willing and able to travel regularly for onsite event planning precon walkthroughs and multiday event execution
Additional Information :
SALARY RANGE: $75000 $95000
BENEFITS
- Full health benefits (medical dental vision)
- Paid family leave
- Worklife balance is encouraged through our flexible paid time off
- Free OneMedical and SpringHealth membership for you and your dependents to address physical and mental wellbeing
- 401k / RRSP with match
TED Conferences LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status protected veteran status or any other characteristic protected by law. We invite all qualified candidates to apply online with their resume and cover letter.
Remote Work :
Yes
Employment Type :
Fulltime
Employment Type
Remote
