Bilingual Administrative Assistant

GENERAL RESPONSIBILITIES

Performs intermediate skilled clerical work performing a variety of secretarial and clerical tasks in an office environment; does related work as required. Work is performed under regular supervision.

ESSENTIAL TASKS

The following duties are normal for this position. The omission of specific statements of duties does not exclude other duties if the work is similar related or a logical assignment for this position. While this is intended to be an accurate reflection of the current job management reserves the right to revise the job description. Other duties may be required and assigned.

• Provides timely translations and interpretations of division level communication with the Spanish speaking community.
• Answers Spanish language phone calls and messages to the RCPS Spanish Hotline.
• Provides language support for schools enrolling students and assisting Spanish speaking families.
• Assists school and division staff in obtaining interpreters for all languages as needed.
• Supports outreach from the EL office to foster family engagement with RCPS.
• Supports the division to make resources and information available and accessible to multilingual students and their families.
• Enters and maintains data for Title III compliance.
• Serves as secretary to a program or department supervisor coordinator or related position; greets visitors answers telephone provides information; types correspondence and related matters; prepares and maintains files and records.
• Types general correspondence memorandum reports schedules contracts purchase orders and other materials from rough draft copy marginal notes dictation transcriptions or verbal instruction may use desktop publishing system.
• Serves as receptionist; answers telephone provides information takes and dispatches messages.
• Interviews visitors and refers to proper authority for disposition.
• Responds to inquiries about programs qualifications test requirements procedures and policies.
• Maintains an appointment calendar; schedules appointments and meetings.
• Checks and reviews a variety of data for accuracy completeness and conformance to established standards and procedures.
• Collects and prepares data for records and reports.
• Maintains computerized records and generates appropriate reports.
• Makes arithmetical calculations; requisitions supplies and materials for department.
• May serve as secretary to sitebased committees.
• Processes personnel and payroll records.
• Receives sorts and processes mail.
• Processes work orders and purchase orders.
• Processes vandalism accident and workers compensation forms.
• Operates standard office word processing and data processing equipment.
• Maintains confidential information.

• Performs other duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES

• Proficiency in both English and Spanish.
• General knowledge of standard office practices procedures equipment and secretarial techniques.
• Thorough knowledge of business English spelling and arithmetic.
• Thorough knowledge of district programs and policies.
• Ability to transcribe information and type accurately and at a reasonable rate of speed.
• Ability to make arithmetical calculations.
• Ability to meet the public effectively.
• Ability to operate a variety of office equipment.
• Skilled in the use of data and word processing equipment.
• Ability to establish and maintain effective working relationships with others.
• Ability to follow oral and written instructions.

EDUCATION AND EXPERIENCE

Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in typing and some clerical and secretarial experience.

PHYSICAL REQUIREMENTS

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires stooping kneeling crouching reaching pulling lifting fingering grasping and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data operation of machines and determining the accuracy and thoroughness of work. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

WORK ENVIRONNMENT

Work is typically performed in an office setting. The worker is not subject to adverse environmental conditions.