Administrative Assistant III (Senior)
Administrative Assistant III (Senior)
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Salary Not Disclosed
1 Vacancy
Job Description
At Property Reserve our people values and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latterday Saints. In the spirit of timetested selfreliance principles Property Reserve creates sustainable cashflow for future needs.
As caretakers of sacred funds we invest in incomegenerating properties and land to support the Churchs mission. Our focus is on the acquisition buildtohold development and portfolio level management of office industrial multifamily buildtorent hospitality and retail properties.
Property Reserve provides a diverse range of investment experiences interacting with a seasoned leadership team. Working in a highly collaborative environment each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City we offer a locale with a unique blend of worldclass outdoor recreation a thriving culture & arts scene and diverse housing options with convenient commutes.
The Administrative Assistant provides comprehensive administrative support to mid and seniorlevel managers and their teams facilitating effective communication among stakeholders. This role encompasses managing calendars scheduling meetings and coordinating travel arrangements. Additionally the Administrative Assistant will assist with various projects including research collecting data and preparing reports. The position also entails drafting and editing correspondence organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills attention to detail and the ability to manage multiple priorities in a fastpaced environment.
Responsibilities
- Executive Support:Provide comprehensive administrative support to senior executives including managing complex calendars and scheduling highlevel meetings.
- Departmental Support:Assist department members with daily administrative tasks including managing calendars and scheduling meetings.
- Project Management:Lead and support special projects conducting research and preparing highlevel reports and presentations.
- Communication:Draft and edit executive correspondence emails and memos.
- Travel Coordination:Manage and coordinate extensive travel arrangements and itineraries for executives.
- Meeting Coordination:Organize and facilitate executive meetings including preparing agendas materials and taking detailed minutes.
- Expense Management:Prepare and reconcile complex expense reports.
- Document Management:Maintain and organize important documents and files both physical and digital.
- Data Entry:Accurately enter and update data in various databases and spreadsheets.
- Document Preparation:Assist in preparing and formatting documents reports and presentations.
- Office Support:Perform general clerical duties including photocopying scanning mailing and filing.
- Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.
Qualifications
- Member of the Church of Jesus Christ of Latterday Saints and currently temple worthy.
- High school diploma or equivalent required; Bachelors degree in Business Administration or related field preferred.
- 5 year(s) experience of administrative experience preferably supporting multiple managers or departments.
- Advanced proficiency in Microsoft Office Suite (Outlook Teams Word Excel PowerPoint).
- Strong organizational and time management skills.
- Ability to maintain confidentiality.
- Excellent written and verbal communication skills.
- Attention to detail and accuracy.
- Professional demeanor proactive attitude and strong problemsolving skills.
- Ability to work onsite in a professional office setting Monday Friday during core business hours.
- Ability to work overtime as needed.
(PR/IP)
#LIDC1
Employment Type
Full-Time
