Senior Administrative Assistant
Senior Administrative Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
About GP Fund Solutions:
GPFS is the fund administrator of choice for a wide range of clients in the US UK and EU. Every day with every decision and every client interaction our values serve as guideposts to improve the quality of our work and strengthen our employee and client relationships.
As a business that is all about people; culture isnt an initiative its an innate value thats critical to every decision we make. At GPFS people come first.
At GPFS diversity is a source of strength both from our people and ideas. GPFS is a collaborative teamoriented organization where we support each other both personally and professionally. Our culture is defined by our behavior our curiosity and our support of innovative ideas and perspectives.
Our inclusive culture supports and encourages our team members to try new things share ideas openly and always ask the question why. It brings us together and makes the team stronger by inspiring all to connect belong and thrive.
About the Role:
This role provides administrative and operational support to 810 senior directors. The Administrative Assistant will be responsible for managing weekly client/time allocations preparing electronic expense reports and organizing executive calendars. The position requires a high level of accuracy confidentiality and professionalism in a fastpaced environment.
Responsibilities:
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Time & Client Allocation
- Support senior directors in completing weekly electronic time/client allocations using internal timetracking systems.
- Ensure correct coding and compliance with internal deadlines.
- Expense Reporting
- Prepare and submit accurate electronic expense reports in line with internal policies.
- Track receipts follow up on reimbursements and assist with compliance and audit readiness.
- Calendar Management
- Maintain and coordinate complex calendars for multiple senior directors scheduling internal/external meetings conference calls and events.
- Resolve scheduling conflicts and plan logistics.
- Administrative Support
- Act as a liaison between senior directors and other departments or external partners.
- May draft professional correspondence maintain digital records and support ad hoc reporting and documentation.
Competencies:
- Organized
- Detailed Oriented
- Results Driven
- Works Collaboratively
- Ethical
Work Environment:
This job operates in a modern professional office environment. This role routinely uses standard office equipment such as computers phones and photocopiers.
Required Education and Experience:
Associate Degree in Business or related field
35 years in an administrative or executive assistant role ideally in financial or professional services.
Strong proficiency in Microsoft Office Suite (Excel Word Outlook Teams).
Experience with electronic timekeeping and expense management platforms (TSheets Tripsware or similar applications).
Highly organized with exceptional attention to detail and ability to prioritize.
Strong communication skills and a clientservice orientation.
Discreet dependable and able to work independently in a deadlinedriven environment.
GPFS Vision:
Our purpose is to create enduring relationships with our employees and clients by consistently delivering exceptional opportunities and service.
GPFS Value Statement:
Investing in people and culture
GPFS Core Values:
Camaraderie: Being supportive of one another and celebrating each others successes
Excellence: Consistently delivering exceptional work and going above and beyond
Empowerment: Fostering a deep sense of agency and ownership over ones choices and actions
Innovation: The drive to think differently and solve problems creatively
Inclusion: Recognizing individuals unique strengths and perspectives with mutual trust and respect
Required Experience:
Senior IC
Employment Type
Full-Time
