HR Coordinator & Office Manager
HR Coordinator & Office Manager
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Salary Not Disclosed
1 Vacancy
Job Description
Runwise is looking for an Office Manager & HR Coordinator that is highly motivated organized and peoplefirst to join our team! This is a unique opportunity to work at the intersection of operations and culture at a fastgrowing tech company thats transforming how buildings run.
Runwise () is a fastpaced customerfocused climatetech startup that controls and runs the key energy systems (heating water etc) in 7500 buildings throughout the US. Runwises unique hardware and software service significantly reduces energy usage substantially lowering costs and carbon output. As of today Runwises technology takes the equivalent of 80000 cars worth of carbon emissions off the road each year.
As the Office Manager & HR Coordinator at Runwise youll ensure our NYC office runs smoothly while supporting recruiting and employee experience. Youll coordinate interviews welcome candidates manage office operations and handle everything from supplies to scheduling. Youll also support special projects and events playing a key role in keeping our fastpaced team organized connected and running efficiently.
Responsibilities will include but are not limited to:
- Supporting the recruitment process by scheduling candidate interviews and maintaining data within Greenhouse and other internal systems ensuring all records are accurate and up to date.
- Act as a point of contact for candidates throughout the recruitment process delivering timely updates and clear communication.
- Oversee daytoday office operations including stocking the kitchen ordering supplies managing vendor relationships handling mail/packages and supporting basic IT needs.
- Serve as frontdesk receptionist and ensure a welcoming and professional office environment.
- Coordinate and book domestic and international travel for employees
- Identify and suggest process improvements across administrative and recruiting workflows.
- Support and coordinate special projects office events and offsite meetings as needed.
- Provide ad hoc administrative support to ensure smooth operations including new hire onboarding.
You are:
- An experienced professional with 13 years as an Office Manager Executive Assistant Recruiting Coordinator HR Coordinator or a similar role.
- A strong communicator with excellent social skills who builds relationships easily.
- Exceptionally organized and capable of juggling multiple tasks at once.
- Detailoriented with strong administrative skills and a commitment to highquality work.
- Based in New York City (or surrounding areas) and excited to work inoffice Monday through Friday.
- Willing and able to support special projects and help plan both inoffice and offsite events.
Runwise is proud to be an equal opportunity employer. We are committed to equal opportunity for all applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran status or other legally protected characteristics. We celebrate and support diverse perspectives skills and experiences within our company.
Salary: $70000$80000 (varied on experience and market rate)
Location: This is an inoffice role. You will be expected to join our team in person in Chelsea New York City for 45 days a week.
What you believe:
- No job is too small.
- Sincerity builds trust.
- Setbacks fuel progress.
- Efficiency is vital.
Benefits:
- Medical dental and vision insurance
- HSA & FSA options
- Paid Parental Leave
- Access to Talkspace & Health Advocate
- Flexible PTO
- Commuter Benefits
- 401K
- Company paid life insurance
- Voluntary supplemental life insurance
- Free inoffice lunch on Wednesdays
- Hybrid work environment
- Summer Fridays
- Monthly L&D Series
- Employee Resource Groups (e.g. DEIB Committee Run Club)
This is an excellent opportunity to join a fastgrowing company and create a career path beyond this initial role!
Required Experience:
IC
Employment Type
Full Time
