Specialist, Occupational Health and Safety

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Position purpose:

The incumbent manages administrative operational activities relating to the Faculty Environmental Health and Safety Risk Management System (EHSRMS) to ensure the safety of the environment and the health and safety of all persons working and studying at the Faculty of Medicine. Specific operational activities include planning and executing workplace inspections to identify health and safety issues hazards and trends and verifying compliance with federal provincial and municipal acts & regulations and uOttawa policies and guidelines. Communicates infractions to the responsible party and tracks future compliance.

In this role your responsibilities will include:

• Project Coordination : Plans coordinates conducts and documents Workplace Health and Safety inspections for the Alta Vista Functional Occupational Health and Safety Committee (the Committee) ensuring a seamless coordination of this regulated inspection process with all involved parties. Identifies and communicates trends (good and bad) to influence health and safety messaging and training. Performs regular frequent unannounced inspections as a means of identifying deficiencies in personnel performance and as well as the buildings infrastructure. Independently responds to action items by recommending safer working practices as well as by raising work orders for example. Performs lower order risk assessments in support of the risk identification process at the faculty level.

• Records Management: Utilizes multiple information management systems and software to maintain records/databases and compile reports identifying trends areas of concern and corrective measures to be implemented in order to improve health and safety of the community in accordance with University procedures. These systems include yeartodate Workplace Inspection performance personnel training chemical inventory and chemical waste management and our emergency management system. Keeps all pertinent information concerning changes in policy hazard assessments and the regulatory climate uptodate. Formats documents and reports a necessary many of which are technical in nature (symbols formulae and graphics).

• Waste Management: Counsels lab staff in the effective and safe management of hazardous waste by ensuring that practices comply with regulatory requirements and university procedures.

• Access Card Management: Programs electronic building access cards for the Faculty to support onboarding of new staff and students as well as contract extensions. If required will support card processing demands for the Department of Anatomy and Animal Care & Veterinary Services (ACVS).

• Program Support: Responsible for the Facultys Health and Safety website including required updates and innovative design of new pages as necessary to enhance communications. Maintains Health and Safety bulletin boards faculty first aid kits and ensures emergency eyewash/safety shower stations are regularly inspected. Monitors the Health Safety and Risk Management group email account and responds in a timely manner to correspondence by composing and sending letters and memos on behalf of the department. Produces letters related to more complex issues for review by the Manager Environmental Health and Safety.

• Community Engagement: Plans facilitates and participates in all aspects of workshops and events that harness a wide range of engagement techniques such as Take Your Kids to Work day Focus Sant North American Occupational Safety and Health (NAOSH) week Earth Day and Lunch & Learn sessions. Develops a strong rapport and relationships with stakeholders. Proactively works to build a positive image increase reputation prepares event schedules and makes all logistical arrangements such as catering room bookings and parking. Manages the online registration process for workshops. Manages all workshop logistics such as scheduling room bookings and equipment reservations.

What you will bring:

• . degree in Basic Science Biology Chemistry or Engineering or other relevant discipline.

• Minimum 3 years experience in a research lab environment or in a regulatory/consulting field emphasizing health safety and environmental programs or an equivalent combination of education and work experience.

• Knowledge of relevant federal provincial and municipal health and safety legislation regulations and best practices.

• Experience in interpretation of health and safety codes standards or legislation.

• Experience in conducting inspections of environments typically found in a university setting.

• Must be willing to immediately respond and participate as necessary to emergency incidents within the groups remit (e.g. fire alarms chemical spills).

• Strong organizational skills and attention to detail in a fastpaced environment

• Able to facilitate effective and diverse community consultations programs and initiatives.

• Keen attention to discretion confidentiality and tact

• Strong communication skills including experience with webdesign and creating content required to reach different stakeholder audiences.

• Experience in database functions and tools (MS Access)

• Bilingual French and English spoken and written