Administrative Assistant

Work where you matter! Make a difference at our Duluth campus as an Administrative Assistant.

Mn Adult & Teen Challenge is a leader in the recovery community offering a broad spectrum of treatments services and recovery programs for men women and teens across Minnesota. As a part of our team youll find a workplace with strong values invested managers and supportive coworkers as well as numerous awards including Newsweeks Best Addiction Treatment Center and six time recipient of the Star Tribunes Top Work Places.

Job Summary

The administrative assistant provides support to Administration on a daily basis and the licensed team when requested by the treatment director. They also serve as the first point of contact for people who are calling or stopping by the building during the business week.

Essential Job Duties/Responsibilities:

To perform this job successfully an individual must be able to perform each essential job duty satisfactorily. Management may modify change or add to the duties of this job description at any time without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential functions include the following:

• Prepares reports spreadsheets PowerPoints training materials and other documents
• Communicates important information in a detailed organized and professional manner
• Ensures meeting spaces are neat and equipped with needed technology and materials
• Schedules client appointments for the mental health team
• Provides information and applications to prospective therapy dog handlers
• Sees that handlers are taking care of the therapy dogs feeding exercise and grooming needs
• Manages and trains the client dog handler group under the guidance of the treatment director
• Reports supply grooming and veterinary care needs to the office manager
• Answers and directs incoming phone calls
• Monitors the front door and assists visitors to the building in accordance with set procedures
• Organizes incoming mail/packages daily and distributes staff mail
• Copies scans faxes and does data entry
• Inventories office supplies and notifies office manager of needed items
• Maintains an orderly lobby and copy room

Personnel Supervised:

• None

Required Skills & Experience (Minimum Qualifications):

• Two or more years of administrative assistant experience preferred
• Friendly and welcoming with the ability to maintain strong boundaries and be assertive
• Ability to communicate effectively with all types of people
• Proficient in typing documentation preparation computers and Microsoft Office applications
• Ability to handle frequent interruptions and multiple concurrent tasks
• Possess sound judgment critical thinking skills and the ability to apply set procedures to a variety of situations in order to make sound decisions
• Detailoriented organized selfdirected and able to anticipate needs
• Ability to successfully complete background check process
• Ability to model a lifestyle that is in compliance with MnTCs Code of Conduct

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds at a time.

Target Compensation (Negotiable based on Qualifications):

$18.00$19.00 per hour

Our robust benefits package includes medical HSA dental vision PTO dependent care FSA disability life insurance and 403b retirement plan for all full time employees.

We seek to recruit develop and retain the most talented people from a diverse candidate pool in order to successfully meet our mission of helping every Minnesotan find help and healing from addiction.

Mn Adult & Teen Challenge is an Equal Opportunity Employer and does not discriminate based on any category protected by federal state or applicable laws.

Reasonable accommodation is provided upon request.