Athletics Program Coordinator
Athletics Program Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
At The Mount Vernon School students are empowered to discover explore learn design create and effect change. With a commitment to Identity Diversity Equity and Action (IDEA) we welcome the opportunity to engage in honest vulnerable and courageous conversations that challenge our biases and assumptions. Our goal is to design a better world so we choose to equip students with the knowledge skills attributes and relationships they need to be impactready.
The Team
The Athletic Team works collaboratively to deliver a high quality experience for students and parents that lives into their core value We Over Me. With an Athletic Director 2 Assistant Athletic Directors and a Director of Sports Medicine the Athletics Departments work with dozens of coaches to provide high quality athletic programs for our students. Mount Vernon Athletics is the 2024 winner of the prestigious Georgia Athletic Directors Association (GADA) Directors Cup. The highest achievement a high school athletic program can receive the Directors Cup reflects the overall success of the entire athletic program with points awarded for each team based on their finish in the GHSA state playoffs. The Athletics Team is committed to building a teamfirst culture and through empathy respect integrity resilience excellence and fun.
The Role
The Athletic Coordinator plays a vital role in the daily operations of Mount Vernons athletics program ensuring organizational excellence clear communication and seamless coordination across multiple teams and stakeholders. This individual manages all GHSA compliance processes supports onboarding and certification of coaches and maintains accurate records and schedules. Acting as a key liaison between families coaches and administration the coordinator fosters strong relationships while managing a wide range of logistics. The ideal candidate thrives in a fastpaced environment balancing detailed administrative tasks with warm responsive service to students staff and families.
Responsibilities
The Athletic Coordinator manages communication operations & logistics across all athletic programs including:
GHSA Duties
- Register returning and rising Grade 9 student athletes eligibility (late July)
- Submit paperwork required by GHSA
- Collect/submit proper paperwork for bonafide move transfers & appeals when necessary
- Register new community coaches for proper classes to be certified
- Oversee deadlines of yearly GHSA rules tests and collect certificate of completions
- Set up GHSA Dragonfly passes for all US coaches and proper administrators
- Update staff roster on the GHSA website
Family Facing
- Manage reimbursements to parents who submit check requests
- Act as liaison between team parents and athletics on questions of protocol (EOS banquets senior days senior gifts snacks etc.)
- Send billing lists of families to finance office for fees and ancillary costs per team
Administrative within Athletic Department
- Serve as Game Administrator throughout the school year for home contests
- Map all home spaces for practices and contests for MS and US teams
- Communicate any adjustments with stakeholders
- Set meeting times between AD/Varsity HCs start and end of season
- Send EOS surveys to parents and athletes
- Send midyear surveys to athletes
- Run all aspects of Signing Day ceremony (23 per year)
- Assist athletic director athletes and families in organizing signing day ceremonies and helping with setup
- Process check request reimbursements between coaches and business office
- Handle phone inquiries; send to appropriate athletic administrator
- Initiate onboarding of coaches (processed through with HR)
- Verify Veracross information (roster schedule dismissal times) for Varsity and JV teams
- Other athletic related administrative duties
Core Competencies
- Understands & contributes to School culture mission/purpose
- Builds relationships & culture through effective communication
- Ability to design moments and empower teams
- Effective at coaching and developing talent
- Possesses an ethic of excellence quality accuracy and professionalism
- Proficiency in Google Suite & Mac/Apple OS
- Bachelors degree in athletic administration physical education or a related discipline
- Successful track record working with studentathletes & coaches preferably in independent schools
- Outstanding interpersonal and communication skills with a professional and empathetic approach
- Excellent organizational skills
- Detailoriented and able to work collaboratively
- Highenergy and enthusiastic about working in an academic atmosphere
This job description is intended to describe the basic elements of the job and should not be construed as an exhaustive list of all responsibilities skills efforts or working conditions associated with the job. This job description does not constitute a contract. It may be modified or amended at any time as determined in the Schools discretion.
The faculty and staff of The Mount Vernon School believe the fair and equitable treatment of employees is critical to fulfilling its mission and purpose. It is the policy of The Mount Vernon School to conduct business and provide equal employment opportunity to all persons without regard to race color age religion gender sexual orientation national origin disability status protected veteran status or any other characteristic protected by federal state or local laws.
Required Experience:
IC
Employment Type
Full Time
