Office Associate (46598)
Office Associate (46598)
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$ 3852 - 5046
1 Vacancy
Job Description
Job Requisition ID:46598
Closing Date: 05/07/2025
Agency:Illinois Prisoner Review Board
Class Title:OFFICE ASSOCIATE 30015
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Starting Salary (Effective 1/1/2025) $3852 a month; Full Range $3852 $5046 a month
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC014
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Bid 46598
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Prisoner Review Board is seeking to hire a motivated selfstarting Office Associate for the Operation Unit. The Office Associate will set up dockets for individual youth in custody assigns attorneys and hearing officers to cases sends notifications to all respected parties serves as a liaison from the Prisoner Review Board to the Department of Juvenile Justice and the Department of Corrections. The position will provide support to board members and staff compile statistics and serve as a rotational receptionist. The ideal candidate will be able to work well with the public staff and Senior Management. We invite those interested in public safety to apply.
Essential Functions
- Serves as a liaison between the Prisoner Review Board Department of Juvenile Justice and Department of Corrections.
- Sets up dockets for youth offenders for violation and parole eligibility.
- Reviews and responds as needed to youth and offender correspondence.
- Prepares documents for filing in central filing system or Docuware electronic filing system.
- Serves as a receptionist.
- Travels to Illinois Department of Corrections facilities Illinois Department of Juvenile Justice facilities and county jails to provide clerical assistance in hearings.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of high school.
- Requires two (2) years office experience.
- Requires ability to keyboard 45 words per minute.
Preferred Qualifications
Prefers extensive knowledge of composition grammar spelling and punctuation.
Prefers ability to follow oral and/or written instructions.
Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.
Prefers elementary knowledge of agency programs rules and regulations.
Conditions of Employment
- Requires the ability to successfully pass Department of Corrections Illinois State Police and county jail background checks as necessary to enter required correctional facilities throughout Illinois.
- Requires the ability to travel statewide to Illinois Department of Corrections Illinois Department of Juvenile Justice facilities and county jail facilities which could include overnight stays.
- Requires possession of a current valid appropriate drivers license.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency
The Illinois Prisoner Review Boards mission is to function under statutory authority as a quasijudicial body with a primary focus on public safety. It further acts as a checks and balances on other state and local institutions. The Board imposes release conditions for incarcerated individuals who are exiting penal facilities revokes and restores good conduct credits from inmates and conducts hearings to determine whether parolees have violated conditions of parole. The Board also notifies victims and their families when an inmate is about to be released from custody. Finally the Board makes confidential recommendations to the Governor relative to clemency petitions. To learn more about our agencyClick Here.
Work Hours: 8:30 a.m. to 5:00 p.m.
Work Location: 1001 N Walnut St Springfield Illinois 62702
Agency Contact: Nikki Damhoff
Email:
Phone #:
Posting Group: Office & Administrative Support; Public Safety
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
NonState employees: on click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
IC
Employment Type
Full-Time
