Assistant to the Department Chair of Astronomy / Undergraduate Coordinator
Assistant to the Department Chair of Astronomy / Undergraduate Coordinator
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Job Description
About the Department of Astronomy
Together the Department of Astronomy andCornell Center for Astrophysics and Planetary Sciencerepresent one of the worlds leading institutes for space science with over 110 active researchers.Research emphasesinclude cosmology solar system exploration exoplanet science and fundamental astrophysics. Graduate students early career researchers and undergraduates are actively engaged in current NASA missions NSF consortia andCCATPrime/FYST. The department and center also run an extensive and robustoutreach program to the broader community. The Department of Astronomy hosts 24 faculty members 36 graduate students and 14 undergraduate majors.
The Opportunity
The Department of Astronomy and the Center for Astrophysics and Planetary Science seeks an Assistant to the Department Chair and Undergraduate Program Administrator to provide highlevel administrative support in a dynamic academic environment. In this pivotal role you will work independently and collaboratively to support the Chair the Center Director administer the undergraduate program manage administrative functions and play a vital role in supporting our faculty and special events.
Key Responsibilities include:
Chairs Administrative Support
- Serve as a trusted assistant to the Chair coordinating professorial reviews tenure processes promotions and faculty awards
- Maintain the Chairs calendar schedule faculty meetings faculty candidate interviews and faculty retreats
- Provide administrative support to departmental and visiting faculty
- Prepare confidential materials and reports serving as a liaison between faculty and the Chair. Take meeting minutes
Undergraduate Program Administration
- Support course enrollment schedule discussions and labs and provide Canvas support for Astronomy courses
- Support undergraduate academic programming by assisting with course scheduling catalog updates student advising and backing up others on the team
- Admin support for all astronomy classes including classroom scheduling maintaining course catalogue grade submission class enrollments and materials used
- Participate in team planning meetings contributing to the organization of academic semesters
General Office and Reception
- Welcome visitors and serve as receptionist for the Chair and Center Directors offices
- Maintain the Center Directors calendar and schedule meetings/appointments
- Provide administrative support for departmental presentations and manage conference room scheduling. Provide backup to the main office as needed.
Event Coordination
- Coordinate department events including Fall Welcome Holiday Gatherings and award ceremonies and other events that foster community and engagement among faculty staff and students
CCAT Project Support
- Serve as administrative assistant for CCAT project group
- Organize and prepare materials for monthly and biannual meetings take minutes track resolutions and maintain CCATs collaborative meeting site
Additional Departmental Support
- Maintain departmental websites including updates for news personnel and events
- Participate in projects or other duties as assigned with occasional work responsibility falling above or below current classification
In this role youll be part of a department that values discovery inclusivity and a collaborative work environment. Our team supports one another and we are committed to professional growth and development. This role offers a unique opportunity to contribute to the success of the department and its academic mission. If you are a positive and highly capable administrative professional we encourage you to apply with your resume and cover letter. Join us in supporting the next generation of astronomers and scientists as we explore the universe together!
What We Need
All applications must include a resume and cover letter for full consideration.
- Associates degree and 2 to 4 years relevant experience or equivalent combinationof education and relevant experience
- Exceptional organizational and interpersonal skills
- Effective written and verbal communication skills
- Demonstrated ability to meet deadlines and work under pressure
- Ability to maintain utmost discretion integrity and professionalism in the management of sensitive/confidential materials and information
- Ability to build and maintain relationships with varied audiences; to create a welcoming environment; and to effectively manage multiple competing deadlines assignments and projects in a proactive solutionoriented manner while setting priorities appropriately and paying close attention to details and accuracy
- Demonstrated ability to work independently use sound judgment in decision making and contribute to the development of a highly successful teamoriented work environment
- Must be flexible and have strong customer service skills
- Experience in and/or demonstrated commitment to supporting diversity equity access inclusion and wellbeing
- Passionate about working in an organization that values and promotes diversity equity inclusion antiracism and wellbeing
If you have all those things great! We have a few more things that we would prefer you to have but its ok if you dont.
- Proficiency with Microsoft Excel Word Outlook PeopleSoft Salesforce Interfolio Courseleaf and website updating platforms
- 35 years experience in an office setting
Rewards and Benefits
- This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 2 days per week and oncampus 3 days per week. The university reserves the right to modify suspend revoke or terminate the hybrid work arrangement at any time. Hybrid arrangements may begin after a completed probationary period typically after 3 months or 90 days.
- Cornell receives national recognition as an awardwinning workplace for our health wellbeing and sustainability.
- Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits Working at Cornell.
- Our leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off Working at Cornell
- Cornells impressive educational benefits include tuitionfree Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits Working at Cornell
- Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards Working at Cornell.
Visa sponsorship and relocation assistance is not available for this position.
Cornell is an equal opportunity employer. For more information click here.
University Job Title:
Administrative Asst IVJob Family:
AdministrationLevel:
DPay Rate Type:
HourlyPay Range:
$25.52 $29.66Remote Option Availability:
HybridCompany:
EndowedContact Name:
Brad StockJob Titles and Pay Ranges:
NonUnion Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline
To learn more about Cornells nonunion staff job titles and pay ranges see Career Navigator.
Union Positions
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornells union wages see Union Pay Rates.
Current Employees:
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Online Submission Guidelines:
Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by dragging and dropping them into the dropbox or by using the upload icon on the application page. For more detailed instructions on how to apply to a job at Cornell visit How We Hire on the HR website.
Employment Assistance:
For general questions about the position or the application process please contact the Recruiter listed in the job posting or email .
If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process you are encouraged to contact Cornell Universitys Office of Institutional Equity and Title IX at voice (607)or email at .
Applicants that do not have internet access are encouraged to visit your local library or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment at the Ithaca campus by emailing .
Notice to Applicants:
Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.
EEEO Statement:
Cornell Universitys history of diversity and inclusion encourages all students faculty and staff to support a diverse and inclusive university in which to work study teach research and serve. No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving but not limited to such factors as race ethnic or national origin citizenship and immigration status color sex pregnancy or pregnancyrelated conditions age creed religion actual or perceived disability (including persons associated with such a person) arrest and/or conviction record military or veteran status sexual orientation gender expression and/or identity an individuals genetic information domestic violence victim status familial status marital status or any other characteristic protected by applicable federal state or local law.
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply. Qualified protected veterans as defined in the Vietnam Era Veterans Readjustment Assistance Act (VEVRRA) and qualified disabled individuals with disabilities under Section 503 of the Rehabilitation Act have rights in the application process and in employment under federal law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
Required Experience:
IC
Employment Type
Full-Time
