Associate Director, Payroll

Broad Institute

Posted on : 08-05-2025

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Job Location

Cambridge - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 08-05-2025

Job Description

General information

Location

Cambridge MA

Ref #

42237

Job Family

Finance

Workplace

Hybrid

Date published

05May2025

Time Type

Full time

Description & Requirements

The Controllers Office is seeking a highly motivated and dependable fulltime Associate Director of Payroll to lead all aspects of payroll administration at the Broad Institute of MIT & Harvard. This includes ensuring the accurate and timely processing of biweekly and weekly payrolls in Workday Payroll for over 2000 employees; providing guidance on payroll and tax compliance; and driving process improvements to enhance accuracy efficiency and employee experience.

Reporting directly to the Controller the Associate Director of Payroll oversees the endtoend payroll function including maintaining payroll records calculating and remitting taxes reconciling payroll accounts and managing the team members of the payroll staff. This role works closely and collaboratively with other Institute departments (in particular Accounting Human Resources Benefits ts and the Office of Sponsored Research).

A successful candidate will possess a proficient knowledge of payroll principles technology methods and procedures be highly organized detailoriented and able to work collaboratively in a fastpaced dynamic environment. You will make recommendations for improvements and efficiencies in processes and internal controls as well as provide mentoring and coaching to a dedicated team of payroll professionals

WHAT YOU SHOULD KNOW:

We are ideally seeking candidates who bring experience in managing direct reports and handling multistate payroll. Prior experience with Workday configurations tax preparation software and payroll solution software programs would be highly beneficial.

This position has a hybrid work schedule allowing for inoffice collaboration as well as flexibility with workfromhome days weekly.

WHY BROAD

The Broad Institute is pioneering a new model of collaborative biomedical science to transform biology and medicine. To do that we have created a unique community of amazing creative people Broadies each with a passion for pushing scientific frontiers. Our community transcends academic and organizational barriers encouraging different points of view and making all Broadies part of something meaningful. Our unique culture of collaboration along with the common theme of our people being deeply passionate about making a difference in the world and improving human health unite us all as Broadies.

Broad Institute is committed to meeting the most critical challenges in biology and medicine. We are dedicated to applying our deep knowledge of human genetics to empower a revolution in biomedicine and accelerate the pace at which the world conquers disease. Through our partnerships with MIT Harvard and the Harvard teaching hospitals weve become the hub of cuttingedge science in the Boston biomedical community. At the Broad we understand that the most important thing that will lead to these breakthroughs in human biology health and disease is our people. In joining us you will also be able to join a community that deeply values diversity and continually strives for inclusion which are essential to achieving our scientific mission. Youll also be eligible for comprehensive benefits.

At Broad we care deeply about all of the people in our community and believe in the importance of supporting Broadies in all aspects of their lives. We aspire to maintain a culture that emphasizes wellness and balance through a range of benefits for you and your family members. We are committed to helping life work by offering a range of benefits designed to support your physical emotional and financial wellbeing.

KEY RESPONSIBILITIES:

Manage weekly and biweekly payroll operations to ensure timely and accurate delivery of payments to all employees both salaried and hourly in a multistate environment.
Develop implement and maintain payroll policies procedures and controls to ensure accuracy efficiency and compliance with all Federal state and local regulations legal/contractual obligations and industry best practices. This includes multijurisdiction tax withholdinggarnishments and key annual audits (e.g. 401(k) audit workers compensation external financial audit etc.).
Oversees all required filings to ensure compliance. Manage the payroll team (currently two analysts) ensuring appropriate skill alignment clear roles and effective checks and balances to support compliance and operational efficiency.
A successful candidate will demonstrate strong management and coaching capabilities and foster team development.
Serve as the primary point of contact for the Payroll department as it pertains to outside vendors (e.g. Workday ADP).
Provide exceptional customer service when responding to employee and other stakeholder inquiries.
Lead system testing and implementation efforts for the payroll team including Sprintax software Workday configurations and interfaces and special payroll projects.
Evaluate and recommend improvements on payroll processes including controls compliance documentation and automation opportunities to ensure department effectiveness. Provide leadership for implementing changes in these areas.
Oversee tax disbursements/filings for Federal State and Local taxes and ensure remote workers are compliant with applicable withholding.
Perform tax treaty analysis for the nonresident alien employee population to determine tax withholding exemptions.
Conduct indepth analyses and audits of payroll data to ensure accuracy and compliance.
Prepare monthend accounting entries. Coordinate with the accounting team to ensure accurate recording of payrollrelated expenses and liabilities and to promptly research and resolve any reconciling items.
Coordinate with HR teams to ensure accurate and timely submission of payroll data.
Collaborate in a crossfunctional team environment with partner departments (HR Office of Sponsored Research Legal etc.).
Assist with payrollrelated requests for external audits. Create and maintain process documentation for daily tasks.
Maintain uptodate knowledge on compliance issues related to wage and tax matters and identify potential implications of new regulations or issues.

MINIMUM QUALIFICATIONS:

Bachelors degree in accounting finance or a related business field
Minimum 10 years of current endtoend payroll processing experience including with multistate payroll and tax implications of a remote workforce
At least 5 years of Payroll management experience
CPP certification is preferred but not required
Prior experience with Workday Payroll preferred
Proficiency in Microsoft Excel (vlookup pivot tables etc.) and Google Suite
Strong coaching and mentoring skills
Excellent organization skills attention to detail and ability to work independently multitask and meet project deadlines with a high degree of accuracy and timeliness
Outstanding customer service skills with the ability to work collaboratively across functions and within a team

The Broad Institute will not offer visa sponsorship for this opportunity.

Required Experience:

Director

Employment Type

Full Time

Company Industry

Key Skills

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About Company

Broad Institute

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