Secretary (46443)
Secretary (46443)
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$ 5384 - 7631
1 Vacancy
Job Description
Job Requisition ID:46443
Opening Date: 05/02/2025
Closing Date: 05/15/2025
Agency:Department of Human Services
Class Title:EXEC SECRETARY III 14033
Skill Option:Keyboarding
Bilingual Option:None
Salary:Anticipated Salary (Effective 7/1/25) $5384$7631/month ($64608$91572/year)
Job Type: Salaried
Category:Full Time
County: Morgan
Number of Vacancies: 1
Bargaining Unit Code:RC014
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
While not requireda Resume/Curriculum Vitae (CV) is recommended. When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in theAdditional Documentssection of yourapplication. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Rehabilitation Services is seeking to hire a detailoriented professional to serve as secretary to the Superintendent at Illinois School for the Visually Impaired in Jacksonville and performs secretarial functions for the superintendent such as composing transcribing and keyboarding correspondence maintaining files and making travel arrangements for the superintendent. The Division of Rehabilitation Services (DRS) is the states lead agency serving people with disabilities committed to diversity equity inclusion accessibility and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment education and independent living.
Essential Functions
Serves as secretary to the Illinois School for the Visually Impaired (ISVI) Superintendents office.
Controls workflow to and from the Superintendents office.
Establishes and maintains physical or computer files.
Serves as receptionist to the Superintendents Office.
Performs highly confidential functions for the Superintendent.
Performs duties related to staff and the facility by producing staff/student/visitor identification badges.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge skill and mental development equivalent to completion of two (2) years of secretarial or business college and three (3) years of secretarial experience OR completion of high school and five (5) years of secretarial experience.
Requires the ability to keyboard accurately at a rate of 55 wpm.
Preferred Qualifications
Two (2) years of experience effectively communicating in written and oral formats and coordinating the daytoday activities that lead to greater efficiencies and effectiveness for an administrator in a public or private organization.
Two (2) years of experience working in a public or private organization in a social or human services field maintaining confidentiality and handling sensitive information with professionalism.
One (1) year of experience meeting deadlines with strong attention to detail while multitasking multiple projects.
One (1) year of experience utilizing the principles of office management.
One (1) year of experience developing and maintaining professional working relationships with staff customers vendors and public and encouraging respect for those of other cultures and backgrounds.
One (1) year of experience utilizing composition grammar spelling and punctuation in the development and review.
Conditions of Employment
Requires the ability to become licensed as a notary public.
Requires the ability to work after business hours weekends and holidays.
Requires the ability to utilize office equipment including personal computers.
Requires the ability to travel.
Upon employment employee will be subject to Tuberculin (TB) Skin Test.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours:MonFri 8am4:30pm 1 hour unpaid lunch.
Work Location:658 E State St Jacksonville Illinois 62650
Division of Rehabilitation Services
Illinois School for the Visually Impaired
Superintendents Office
Posting Group:Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services supports programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity Equity Community Urgency Transparency and Kindness.
As a State of Illinois Employee you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health Life Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
1025 Days of Paid Vacation time annually (10 days in year one of employment)
Personal Sick & Vacation rates modified for 12hour & parttime work schedules (as applicable)
13 Paid Holidays annually 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program A supplemental retirement plan
Optional PreTax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI BillTraining/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of thehomepage in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of thehomepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
NonState employees: on click Application Procedures in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Employment Type
Full-Time
