Associate Director - New Student Programs
Associate Director - New Student Programs
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Job Description
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Education: Bachelors degree in a related field AND:
- 36 months in student programming student services or a closely related experience.
Equivalency/Substitution: Will accept 48 months related experience in lieu of the Bachelors Degree for a total of 84 months experience.
Skills:
- Knowledge of student development theory
- Thorough knowledge of undergraduate orientation and transition programs especially through summer and welcome week orientation models
- Ability to read and interpret policy as well as State and Federal guidelines including knowledge of or ability to learn university and department principles and procedures involved in risk
- A high level of personal and professional integrity
- A commitment to and respect of the sensitivity of students disabilities health concerns socioeconomic status immigration and citizenship status through actions and interactions
- Ability to demonstrate multicultural competence knowledge and experience working and interacting effectively with diverse groups of staff faculty and student populations
- Ability to prioritize exercise initiative and demonstrate sound judgment while effectively executing numerous tasks in a highpressure fastpaced environment
- Skills in active listening critical thinking negotiation problem solving reasoning organizing written and verbal communication and multitasking
- Supervisory skills such as hiring training and providing feedback to student staff
- Ability to communicate well and build rapport with students faculty and staff including the ability to work collaboratively with internal and external constituencies
- Effective verbal and written communication including the ability to present and facilitate workshops programs and events
- Computer skills including proficiency in navigating and maintaining databases
Detail oriented for accuracy of data and information - Highly organized and able to handle multiple projects and deadlines
Advertised Physical Requirements:
- Sit for long periods of time
- Ability to bend lift stoop and carry
- Ability to engage in repetitive motions
- Standard office environment
- Frequent exposure to pressure caused by deadlines and busy periods
- Ability to work effectively with a wide range of constituencies.
Supervision:
- This position will supervise the Assistant Director and Program Coordinator for Orientation Programs as well as up to 2 Graduate Assistants throughout the year and up to 5 seasonal Graduate Assistants during peak times.
Department Preferences:
- Masters degree in student affairs higher education counseling or related field and/or equivalent experience/training
- Experience with extended orientation programs (camps welcome weeks etc.)
- Experience planning and executing large campus events
- Experience hiring training supervising student staff
Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
About the University of Oklahoma
Created by the Oklahoma Territorial Legislature in 1890 the University of Oklahoma (OU) is a doctoral degreegranting research university serving the educational cultural economic and healthcare needs of the state region and nation. OU consists of three campus locations in Oklahoma as well as several centers abroad. The Norman campus serves as home to all the universitys academic programs except healthrelated fields. OU enrolls almost 32000 students has more than 2800 fulltime faculty members and has 21 colleges offering 172 majors at the baccalaureate level 156 majors at the masters level 81 doctorallevel majors and 54 graduate certificates.
The OU campus community is committed to maintaining an environment where individuals work collaboratively with mutual respect and assure the highest standards of ethical conduct and integrity. The Division of Student Affairs strives to enhance students academic success by developing student skills cultivating diverse campus life experiences and enriching the university community through programs and services.
About New Student Programs
New Student Programs goal is to ensure a seamless transition process for incoming students to the University of Oklahoma. In collaboration with departments across campus New Student Programs welcomes students to the OU community and connects them to resources provides opportunities to find community among their peers and equips students with tools to be successful throughout their time on campus and beyond.
About the Associate Director New Student Programs position
Reporting to the Director of New Student Programs the Associate Director for Orientation Programs is responsible for fostering a commitment to student success by actively developing implementing and maintaining programs and services that enrich student learning build and maintain a strong sense of community and support the social and personal development of incoming undergraduate students at the University of Oklahoma. The position provides leadership budgetary oversight supervision program development administration and programming for Camp Crimson Camp Crimson: Winter Welcome Camp Crimson reunions and Freshman Week. This includes setting the strategic goals for programs under this positions purview direct supervision of the Orientation Programs Assistant Director and Program Coordinator budget management for each program overseeing the collection of data and improvement of programs based on data and ensuring program offerings align with the divisions curricular goals and universitys strategic plan.
Occasional evening / weekend work will be required for this exempt position. This position requires the incumbent to handle high stress situations including student mental/physical illness rape suicide and racial incidents.
- Responsible for the administration and planning of Camp Crimson a 4.5 day orientation camp for new students in the fall semester; Camp Crimson: Winter Welcome a 2 day orientation camp for new students in the spring semester; Camp Crimson reunions events throughout the fall semester to keep students connected with their Small Group Leaders; and Freshman Week a week of programming in late September/early October designed to offer programming and support for new students. This position will lead the efforts on program development and execution in a manner that is collaborative and consultative with other units within the Division of Student Affairs campus and local community.
- Supervises the team responsible for coordinating delivering and facilitating robust programming for varying stages in the academic journey. Focuses on student learning centered educational initiatives and content to promote the Student Affairs learning aims: community impact personal development and overall wellness. This includes recruiting selecting and training approximately 50 undergraduate students to make up the Executive Team and 200300 Small Group Leaders per year. The Executive Team is selected in the fall with an overnight retreat in January and regular meetings throughout the spring. Operations Staff (approximately 6 students who are part of the Executive Team) are summer employees supervised by the Orientation Programs team. Small Group Leaders are selected in the spring with 23 trainings in April and an indepth training prior to Camp Crimson. These trainings are designed and facilitated by the Orientation Programs team.
- Oversees administrative operations: This position meets with campus partners to ensure operations are effectively executed. This includes working with participant data ensuring the billing scholarships and collection of fees is completed as well as the marketing and communications efforts for each program.
- Provides budgetary oversight for the programs: This position will manage a budget of approximately $to execute Camp Crimson Camp Crimson: Winter Welcome Camp Crimson reunions and Freshman Week. This position calculates anticipated annual revenue proposes updates to registration fee amounts and plans programming and student compensation budgets based upon anticipated revenue.
- Supervises professional staff including on and offboarding training and evaluating performance: This position will directly supervise the Assistant Director and the Program Coordinator for Orientation Programs; and indirectly supervises up to 2 Graduate Assistants 50 student Executive Team members and 250350 Small Group Leaders.
- Interprets policies and procedures and resolves problems. Ensures compliance with regulatory requirements and University policies: This position will be familiar with University state and federal regulatory requirements will ensure professional and student staff are trained appropriately.
- Plans program development conducts need assessments and evaluates program effectiveness including collecting compiling interpreting and maintaining various forms of data for the program.
- Prepares reports training materials and other program documentation directives and communication.
- Performs various duties as needed to successfully fulfill the function of the position.
Required Experience:
Director
Employment Type
Full-Time
