Development Coordinator, Gift Planning

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a notforprofit we support patient care research teaching and community service striving to provide exceptional care. We believe that highperforming teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

For more than 200 years Massachusetts General Hospital has pioneered the future of medicine and were positioned to expand this impact as the departments of Mass General and Brigham and Womens Hospital integrate to advance patient care education and research.

The Development Office is a vibrant and collaborative team focused on advancing the mission of healthcare excellence across our academic medical centers and expanding the philanthropy that makes this mission possible.

Learn more about our team here: Summary

The Development Coordinator plays an integral support role on the Gift Planning team within the Mass General Development Office. With appropriate guidance the coordinator supports the work of two frontline gift planning officers by managing calendars handling preparations for meetings and events processing business expenses and making travel arrangements when needed. The coordinator also tracks fundraising actions and activities in a donor database and prepares and distributes team reports. The coordinator will provide administrative support of the Phillips Society and Gift Planning marketing and communications program.

As a Coordinator you will work alongside fellow management support professionals or MSPs who hold similar support roles in the department. Development MSPs are talented dynamic and valued colleagues who serve as partners and collaborators in teams across the department. As a Mass General Development MSP you will have access to a variety of networking professional development and leadership opportunities.

General MSP Responsibilities
Manage the calendars of assigned individuals keeping them free of scheduling conflicts
Coordinate logistics prepare agendas and other materials take notes and organize follow up actions for meetings events appointments and presentations troubleshooting issues as needed
Write and/or review correspondence and other materials and interpret information necessary to draft responses as needed
Attend to donor physician and hospital administrators phone and email inquiries relating to giftrelated issues
Make travel arrangements prepare travel itineraries and troubleshoot and resolve potential conflicts
Submit employee expenses and vendor invoices
Conduct basic prospect identification and research activities working with Prospect Management and Research colleagues to collect relevant information about donors
Gather and record data and action items in a donor database ensuring thorough documentation of fundraising activity and results
Complete booking forms for gifts and pledges in a timely manner with thorough backup information
As needed assist with daily administrative activities
Participate in professional development opportunities including taking advantage of shadowing opportunities when appropriate
Prepare and regularly update progress reports
Contribute to maintaining positive office morale even in the face of high work volume and challenging periods
Assist with recruitment activities as needed
Take on other officewide duties at the request of Development leadership
Adhere to the mission credo and standards of behavior of Mass General Hospital

TeamSpecific Responsibilities
Lead the Gift Planning phone line coverage and closely monitor the Gift Planning email inbox to ensure appropriate coverage and response
Work closely with the Director Gift Planning and Assistant Director Gift Planning Operations to plan and execute the annual Phillips Society Luncheon and as necessary manages the coordination of other small donor events.
Assist the Assistant Director Gift Planning Operations with the management of the Phillips Society welcome process. Identify new members and draft welcome letters for prospect manager review. Tracks all correspondence in Atlas.
Provide administrative and project support to the professional development and marketing programs and other programmatic initiatives.
Represent the Gift Planning team at regular meetings of the Development Offices Management Support Professionals (MSP) group
Attend external gift planning training(s) and professional development opportunities to gain an applicable understanding of key planned gift vehicles in order to best assist the needs of the Gift Planning team and colleagues across the Development office

12 years of experience in a customer service or relationshipbuilding role is required. A bachelors degree is preferred but not required.

In addition the ideal candidate will possess the following skills abilities and attitudes:

• Strong verbal and written communication skills
• Problem solving skills
• Organizational time management and project management skills
• Command of Word PowerPoint Excel and Outlook or the ability to learn them quickly
• Competency using videoconferencing platforms (Zoom and Teams preferred)
• Proficiency with data entry or data management in a database (Blackbaud CRM or Raisers Edge preferred)
• Attention to detail
• Professionalism and a strong work ethic
• Desire and motivation to learn about the organization and fundraising
• Awareness of personal work styles in self and others
• Adaptability and flexibility in times of shifting priorities
• Ability to work collaboratively with diverse audiences
• Creativity and high levels of energy and enthusiasm
• Commitment to adopting best practices and maximizing efficiency
• Inclination to build relationships with people inside and outside of the organization
• Good judgment and care in dealing with confidential information

Hybrid

125 Nashua Street

40

Regular

Day (United States of America)

The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at (857)2827642.

Mass General Brigham Competency Framework