PERSONNEL CLERK I (SR-13) [1 vacancy]
PERSONNEL CLERK I (SR-13) [1 vacancy]
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Job Description
Position Information
- Help Us Build Strong Teams Become a Personnel Clerk!
The Department of Human Resources Labor Relations and Training Division is hiring for aPersonnel Clerk I in Honolulu. Under the general direction of the Secretary III this position independently performs a full range of personnel clerical assignments related to the Labor Relations and Training Division activities in the Department of Human Resources.
Duties include but are not limited to:- Screening callers and visitors; scheduling appointments; receiving telephone calls and routing or relaying messages to proper persons; and giving information within the scope of personnel rules and regulations policies and procedures contract interpretations and knowledge of Citywide labor relations and training programs and services.
- Researching organizing and summarizing information from source materials such as directives memorandums database files and reports for the Branch and/or Division Chief.
- Setting up and maintaining indexes files logs records reference materials etc. for the Labor Relations Branch. Updates Division references.
- Processing reports correspondence and other materials into final form from rough drafts; organizing and laying out narrative and graphic materials as requested for effective presentation and assures that all reference and supporting data are attached or included.
- Processing reproducing and collating circulars directives and reports for distribution to all City agencies and departments.
- Assisting in internal administrative tasks such as requisitioning office supplies and equipment maintenance of equipment inventory and preparing travel printing data systems requests etc. as needed.
- Assisting in supervising clerical contract hires and/or any clerical volunteers.
- Participating in internal administrative tasks such as leave control budgetary reporting and accounts for expenditures and receivables for Division budget.
Additional Job Information
HIRING PROCESS: - Applications must be submitted online to be accepted.This job posting will closeon May:59 p.m. Hawaii Standard Time (HST) or once 50 applications are received whichever is sooner.
- Interviews for the current vacancy will be held onMondayJune 2 2025.
- A conditional offer will be made after all interviews have concluded.
- Additional interviews for future vacancies may also be scheduled by the individual hiring departments as vacancies occur.
Some notifications will be sent via email. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery please make sure you:
use a valid email account;
verify your email address is entered correctly on your GovernmentJobs account;
are subscribed to email notices;
check your spam folders; and
add and to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.Minimum Qualification Requirements
At time of application you must be a citizen national or permanent resident alien of the United States or a noncitizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from high school.Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.
EXPERIENCE REQUIREMENT:
Three (3) years of clerical experienceone of which shall have involved work relating to personnel activities.
Such experience must have demonstrated knowledge of various types of personnel transactions and procedures for processing thereof and methods for keeping personnel records; office practices and procedures; use of standard office equipment; and the ability to understand and interpret laws rules regulations policies procedures and pertinent provisions of various bargaining unit agreements; and deal tactfully with employees and the public.Substitution: Business school or collegelevel credits from a regionallyaccredited college or university will substitute on a yearforyear basis for up to two of the required three years of general clerical experience. There is NO substitution for the one year of experience in personnel related activities.Only education completed at the time of application will be credited. Education obtained outside of the United States must be comparable to a degree earned at a regionallyaccredited college/university in the United States. In order to receive credit for the education a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program evidence of comparability or an original transcript.Verification Requirement: In order to be given credit for your education clearly list your education credentials on your application. As part of the hiring process you may be asked to furnish documentation to verify your education to satisfy this education qualification requirement.If available please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application.Or mail a photocopy of your documents to the following address: Department of Human Resources 650 South King Street 10th Floor Honolulu HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.
If you do not have your documentation to verify your education at this time please note that if selected for the job you will need to furnish verification documents in order to move forward in the hiring process.
LICENSE REQUIREMENT:
Possession of a valid drivers license (Type 3/automobile) as required.Examination Process
EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications your application will be further evaluated. Your score will be based on the quality and quantity of your education experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.
EXAMINATION WEIGHT:
Education and Experience Evaluation . . . . . . . . . . . . . . . . 100%
Employment Type
Full-Time
