Project Administrator
Project Administrator
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Job Description
Project Administrator
This position will be responsible for the daytoday administration of projects on behalf of assigned Project Managers. Areas of responsibility will include assisting with project planning and start up project execution and monitoring and project close out. This position will complete and coordinate project administration activities while informing project managers of project status and engaging them in critical project lifecycle functions. This position will also interface with the accounting department on behalf of the project managers and their projects as well as market operations leads and market principals regarding market level reporting functions. This position may additionally provide internal project controls including preparing project schedules earned value analysis analyzing project financial reports and other data and assuming certain other projectspecific functions as delegated by the project manager. Works independently within established procedures.
This position is preferably in our Springfield Illinois office but we would also consider St. Louis Mo Indianapolis IN Peoria IL or Lisle Il office location for the ideal candidate.
Essential Responsibilities:
- Assist with project planning and startup including generating project numbers preparing startup forms and inputting data into accounting software.
- Obtain project manager input and draft Hanson and subcontractor agreements and coordinate with Hansons inhouse legal team.
- Create the initial Work Breakdown Structure (WBS) and project management plan which the project manager will review and finalize.
- Obtain and track Certificates of Insurance (COIs) for Hanson and its subcontractors ensuring compliance with company policies.
- Assist with project case history write ups and update them at milestones.
- Monitor unbilled revenue review draft invoices or prepare custom invoices or invoice backup materials with project manager input and follow up on outstanding invoices.
- Verify subcontractor invoices for proper charge codes and contract compliance.
- Update project management software WBS and reports as needed.
- Ensure compliance with records management.
- Administer project execution data in market/clientspecific systems when required.
- Track budget and schedule variances and report earned value and schedule status to project managers.
- Coordinate invoicing budget changes and revenue recognition adjustments with accounting staff.
- Conduct forensic reviews of project financial reports and accounting system data to identify and resolve discrepancies on behalf of project managers.
- Project closeout activities including accounting functions and project case history completion.
Qualifications
Technical Skills:
- Proficiency in MS Office Suite (Word Excel PowerPoint). Ability to learn Project.
- Ability to use enterprise software (Microsoft Dynamics 365/aec360 Sales and Finance & Operations and associated Microsoft BI reporting system).
- Ability to learn and interpret project financial and accounting related reports; aptitude for data review and troubleshooting.
- Ability to review and correlate data from multiple sources to complete the startup form accurately; able to interpret contract requirements.
Education/Experience:
- High school diploma and 10 years of total experience a 2year degree and 8 years total experience or a 4year degree and 6 years of total experience. Lesser position relevant experience will be given additional consideration.
- Bachelors degree in business accounting or project management is a plus.
- Demonstrated success in business management report review and technology adaptation is crucial for this role.
- Knowledge of projectrelated accounting/bookkeeping is required. An accounting degree is not required.
- Experience with project controls (scheduling forecasting progress reporting earned value analysis) is a plus.
- PMIs CAPM or PMP certification is a plus.
Soft Skills:
- Your strong communication skills will be essential in conveying project requirements and performance to stakeholders including senior executives.
- The ability to build relationships with internal and external clients is vital.
- Effective time management and adherence to internal accounting processes are necessary.
- You should be selfmotivated capable of handling multiple tasks and detailoriented with excellent organizational skills.
- Critical thinking and problemsolving skills will help you overcome challenges.
Once trained you will coach newly hired project managers on Microsoft Dynamics 365/aec360 Sales and Finance & Operations systems and assist them in navigating Hansons policies ensuring project success. Your flexibility and willingness to take on new assignments will be key to achieving our collective goals. Join us to create outstanding results together!
The salary range for this position is: $22.60 $31.25 per hour
Benefits
Our focus on people means we offer a generous benefits program to help you create a solid foundation for health and security throughout your career including:
Competitive compensation
Performance bonuses
401(k) with matching contribution
Employee Stock Ownership Plan
Comprehensive health & wellbeing plans
Financial wellness plans
Worklife balance programs
Want to know more Visitour benefits pagefor all the details.
Culture
We understand that selecting a job is about more than the daytoday tasks. Its important to feel like you belong and safe to grow and progress along your career path. Youll find that at Hanson. We have an inclusive diverse workforce awaiting to connect with you and numerous opportunities to cultivate your career including:
Monthly educational webinars
Leadership training
Lunch & learn development sessions
24/7 access to thousands of skillbuilding courses
Mentorship opportunities
Awardwinning internship program
Employee recognition
And so much more!
AN EQUAL OPPORTUNITY EEO EMPLOYER
We do not accept unsolicited resumesfrom recruiters or agencies/staffing firms.Resumesare only accepted from recruiters and agency/staffing firms if a signed agreement is in place at the inception of the recruiting effort and authorized for a specified position.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
