SCM Administrator
SCM Administrator
Posted on :
06-05-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
06-05-2025
Job Description
The primary purpose of the SCM Administrator is to coordinate and support the implementation of Supply Chain Management procedures and activities. The role ensures all compliance and procurement processes are effectively executed enabling the SCM function to meet business needs efficiently.
RESPONSIBILITIES:
1. Acquisition Administration
Submission of approved and accurate bid advertisements on the statutory platforms and appropriate media including new closed and awarded.
Schedule and prepare acquisition process meetings with accurate and complete documentation.
Prepare a checklist and submit bid closure compliance reports
Process internal requisitions by receiving the approved internal requests communicating with identified suppliers from the supplier database and receiving quotations.
Undertake the preevaluation of submitted quotations by applying the SCM processes and preparing a recommendations report for internal Unit review and decision as required.
Perform Central Supplier Database (CSD) and BBBEE verification on recommended suppliers.
Communicate RFQs decisions to internal and external stakeholders by preparing communications for approval in line with RFQs outcome decisions (including purchase order).
Maintain a register of procurement requests submit for review and track progress through the process on a daily basis.
Prepare the recommendation report for review by the SC Officer.
2. Asset Administration
Perform asset tagging as and when assets are procured.
Undertake asset counting and confirm accuracy quarterly.
Coordinate the disposal of assets according to agreed lifespans by identifying assets due for disposal and advising the SCM Manager of RFQ: Appointment of a recruitment agency to assist the SHRA with sourcing response handling and selection process of a Supply Chain Administrator for assets due for disposal monthly
Assist in reporting on Asset Disposal quarterly by collating information drafting a report and submitting for sign off by the approved deadline.
Support the Asset Disposal committee by providing administrative support as required.
3. SCM Administration
Provide administrative support to the unit by undertaking required SCM administration filing documentation and records coordinating meetings and venues and other administrative process on a daily basis.
Submission of accurate and complete bid committee minutes.
Maintain the commitments register by recording all invoices received and updating the register with information related to payments and adjustments monthly.
Capturing contracts awarded above R100 000 on the SHRA contracts register and National Treasury Contract Registration Administration (CRA) system.
4. Logistics Management
Expedite orders on Sage Advanced Procurement System.
Manage/record suppliers performance.
Prevent unauthorised irregular and fruitless and wasteful expenditure UIF register.
Inventory management consumables.
Prepare suppliers invoices for processing by reviewing the invoices against contracts. and/or purchase orders and submitting to finance for processing on a daily basis.
Requirements
Diploma (NQF Level 6) in Business Administration or a related field
Proficiency in MS Office and SCM systems
Minimum of 2 years in SCM administration
1 year public sector SCM experience (preferred)
Data Capture
Data Storage and Protection
Risk Mitigation and Management
Acquisition Management
Asset Management
Contractor/Service Provider Management
Administration Support
Minute Taking
Record Keeping and Storage
Scheduling and Coordination
Diploma (NQF Level 6) in Business Administration or a related field Proficiency in MS Office and SCM systems Minimum of 2 years in SCM administration 1 year public sector SCM experience (preferred) Data Capture Data Storage and Protection Risk Mitigation and Management Acquisition Management Asset Management Contractor/Service Provider Management Administration Support Minute Taking Record Keeping and Storage Scheduling and Coordination
Employment Type
Full Time
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