Payroll & Benefits Officer
Payroll & Benefits Officer
Posted on :
06-05-2025
Employer Active
1 Vacancy
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Jobs by Experience
1-3years
Monthly Salary
30000 - 30000
Vacancy
1 Vacancy
Posted on :
06-05-2025
Job Description
Our client is looking for a Payroll & Benefits Officer to join their team.
Purpose of the Job The incumbent of this position will assume responsibility and accountability for the full payroll and benefits function. This position is responsible for the accurate and timeous processing of monthly payrolls for a large staff compliment in accordance with legislative requirements and company policy and procedure. Maintaining employee records and providing effective communications with all staff regarding payroll and benefits matters.
Role and Responsibilities
- Improve payroll policies and procedures where needed.
- Manage payroll workload to meet operational requirements.
- Ensure Payroll Operational Effectiveness.
- Manage and administer all employee benefits Payroll Administration.
Payroll Administration
- Management and administration of endtoend payroll for the organization ( 700 employees) for both monthly and weekly payrolls.
- Management and maintenance of payroll system.
- Updating and maintaining payroll records.
- Prepare and coordination monthly payroll input from other divisions and collate required information within agreed time frames.
- Manage workflow to ensure all payroll transactions are processed accurately and meticulously.
- Processing new hires and terminations. Process changes to salaries as per contract changes.
- Capture and verify all expense claims against the policy and report noncompliance to the Line Managers.
- Deal with tax codes and statutory payment calculations.
- Calculate payable hours increases bonuses and deductions.
- Own the overtime process from our timesheet systems to getting line manager approval.
- Preparation of all Maternity Leave and UIF forms and documentation as well as all the related calculations.
- Action and process payroll administrative functions in relation to Workers Pension provident fund medical aid and garnishee orders.
- Drafting of certificates of service and confirmation of employment as requested.
- Ensure all employees have access to payslips.
- Manage the IRP5 process and doing all the necessary checks.
- Provide payroll admin support to the finance department.
- Ensure accurate calculations of rate of pay change.
- Ensure all relevant deductions are submitted and processed.
- Reconcile payroll before transmission and validate confirmed reports.
- SARS submissions monthly and biannually via Efiling
- Submit UIF declarations monthlyPreparation and submission of Return of Earnings yearly
- Process Tax midyear and TYE via and resubmission of IRP5 when required
- Assist 3rd Party with Employment Equity and Work Place Skills Plan reporting and information for submissions
- Report monthly to Alex Forbes regarding provident fund
- Manage temporary/permanent disability claims and processes for staff
- Manage provident fund withdrawals
- Manage death and funeral claims Payroll Reporting
Payroll Reporting
- Accurately capture and maintain payroll data on the Sage 300 People system
- Prepare review and update payroll data to include business required reports
- Process accurate and timely yearend reporting when necessary
- Develop ad hoc financial and operational reporting as needed
- Update internal payroll databases
- Ensure data integrity
- Updating and maintain the following trackers: leave reports maternity leave tracker and the termination tracker.
- Ensure yearend reports are finalized for auditors
- Assist auditors with payrollrelated queries and documentation
Query Management
- Ensure all payrelated queries are dealt with promptly and feedback is given within 48 hours
- Correctly responding to questions about payroll policy and procedures
- Interpret assist and advise employees regarding application of leave policy benefit administration and HR procedures and policies within the specified guidelines Provide customer service to employees: in the area of pay benefits and taxes as they relate to their pay Respond to queries related to changes in the employees payroll records
General
- General filing both hard and soft copy filing
- General Human Resources query resolution
- Providing adhoc administrative support and assistance within the HR team.
Requirements
Mandatory Qualifications:
- Matric/Diploma in business management Finance HR Accounting or other relevant area Desirable Qualifications:
- Bachelors degree in business management Finance HR Accounting or other relevant area
- Certified payroll practitioner
Sage 300
Employment Type
Full Time
Key Skills
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