Executive Assistant & Business Coordinator | Onsite
Executive Assistant & Business Coordinator | Onsite
Posted on :
06-05-2025
Employer Active
1 Vacancy
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Jobs by Experience
3years
Monthly Salary
50000 - 80000
Vacancy
1 Vacancy
Posted on :
06-05-2025
Job Description
Job Summary:
We are looking for a highly organized proactive and capable Personal Assistant to help oversee the daytoday operations of three growing businesses owner: With 3 Companies Carrera By Design (kitchens and joinery) DraftEase (offshore drafting services) and ArtePorta (architectural door supply).
1. Central Inbox Management (All Brands)
- Monitor and respond to email enquiries for Carrera By Design DraftEase and ArtePorta.
- Schedule bookings and manage calendars (especially for showroom visits and quoting meetings).
- Triage and escalate urgent matters to you directly.
2. Team Oversight Manila Office
- Act as the direct manager to your Manilabased team.
- Delegate tasks monitor daily output and ensure deadlines are met.
- Lead weekly virtual checkins and performance tracking.
3. Client FollowUp & Pipeline Monitoring
- Ensure all client leads and quotes are followed up on (Carrera and ArtePorta especially).
- Use CRM or spreadsheets to track enquiry progress and next actions.
- Draft and send polite nudges and review requests.
4. Bookkeeping Support (With Your Accounts Office)
- Reconcile and log basic expenses receipts and supplier payments.
- Work with your accounts team to chase invoices issue POs and keep track of due payments.
- Use Xero MYOB or similar (depending on what your accounts office uses).
Ideal Candidate Profile
- Background in support or operations for a business owner.
- Excellent written English (customerfacing emails).
- Timezonefriendly (Australiabased or Philippinesbased with good overlap).
- Experience with MYOB and team supervision.
Responsibilities:
- Monitor and respond to email enquiries across all three brands.
- Manage bookings and coordinate calendars with clients and internal staff.
- Supervise our Manilabased team and help ensure tasks are completed on time.
- Liaise with the accounts department for bookkeeping support logging expenses checking payments and following up on invoices.
- Track leads client followups and pipeline stages.
- Help maintain operational efficiency across the brands by proactively identifying gaps or issues.
Requirements
Requirements/Skills Needed:
- 3 years of PA/EA experience preferably working with business owners or across multiple brands.
- Strong communication and people management skills.
- Competent with email Google Workspace and CRMs.
- Familiar with basic bookkeeping processes and software like MYOB (preferred).
- Reliable detailoriented and excellent with followthrough.
Additional Job Details:
Setup and Location: Onsite Ortigas
Work Schedule: 8:00 AM to 05:00 PM AEST (06:00 AM 03:00 PM PH Time)
Employment Type: Fulltime
All interviews and other hiring requirements are done virtually or through video calls or emails.
Benefits
Join Us and Enjoy!
- HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
- Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
- Employee Engagement Activities: YearEnd Party Family Day Team Building and more!
Why Join Staff Domain
At Staff Domain we are not just another staffing company we are rapidly growing and transforming the way businesses leverage global talent. We offer a vibrant and collaborative work culture that thrives on innovation excellence and continuous learning. With offices in the Philippines South Africa India and beyond we are a truly global company that embraces diversity and encourages the sharing of ideas. We take pride in our dynamic and supportive work environment where you ll have access to cuttingedge technology and tools to help you excel in your role. As a member of our team you ll be part of a high growth organization that invests in its people and offers exceptional opportunities for career advancement. Staff Domain is the perfect place for driven ambitious individuals who are eager to make an impact in a rapidly expanding industry.
Join us as we shape the future of global staffing solutions!
Requirements/Skills Needed: 3+ years of PA/EA experience, preferably working with business owners or across multiple brands. Strong communication and people management skills. Competent with email, Google Workspace, and CRMs. Familiar with basic bookkeeping processes and software like MYOB (preferred). Reliable, detail-oriented, and excellent with follow-through. Additional Job Details: Set-up and Location: Onsite- Ortigas Work Schedule: 8:00 AM to 05:00 PM AEST (06:00 AM - 03:00 PM PH Time) Employment Type: Full-time All interviews and other hiring requirements are done virtually or through video calls or emails. Benefits Join Us and Enjoy! HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more! Why Join Staff Domain? At Staff Domain, we are not just another staffing company we are rapidly growing and transforming the way businesses leverage global talent. We offer a vibrant and collaborative work culture that thrives on innovation, excellence, and continuous learning. With offices in the Philippines, South Africa, India, and beyond, we are a truly global company that embraces diversity and encourages the sharing of ideas. We take pride in our dynamic and supportive work environment, where you ll have access to cutting-edge technology and tools to help you excel in your role. As a member of our team, you ll be part of a high growth organization that invests in its people and offers exceptional opportunities for career advancement. Staff Domain is the perfect place for driven, ambitious individuals who are eager to make an impact in a rapidly expanding industry. Join us as we shape the future of global staffing solutions!
Employment Type
Full Time
Key Skills
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