HR Associate - Walk-in and Primary Care Clinics
HR Associate - Walk-in and Primary Care Clinics
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Job Description
Iowa Health Care is seeking a 100% HR Associate to provide support for the effective delivery of human resources duties in the department. The position is located at the Health Support Services Building assisting the clinics. The position offers a Hybrid schedule after 6 months successful completion of training with two days work from home. The HR Associate will support the operations by assisting with recruiting onboarding credentialing and compliance of staff. Specific duties include but are not limited to posting jobs coordinating credentialing for advanced practice providers onboarding scheduling training and supporting reporting and engagement activities. The Iowa Health Care clinics provide comprehensive care to the Iowa City community and beyond. Clinics including Quick Cares and Urgent Care primary clinics in the Muscatine Riverside and Iowa City corridor The department is home to providers and staff that provide comprehensive care outside of the hospital setting and give the community a sense of care whenever they need it most.
*This position is eligible to participate in 2 hybrid work days per week but will need to be onsite for orientation. Hybrid work must be performed at a location within the state of Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy work arrangements will be reviewed annually and must comply with theremote work program and related policiesandemployee travel policy when working at a remote location.
General Operations:
- Facilitate appointment process for staff including processing workflow forms setup of computer accounts access to shared folders etc.
- Initiate HR transactions to effectuate change of status promotion termination appointment etc.
- Provide access to internal systems and coordinate communication with IT on other operational needs.
- Review and audit timecards for assigned divisions/units; ensure compliance with applicable law (e.g. FLSA) University policies and collective bargaining agreements; identify leave that may qualify as FMLA and submit requests to the UI Health Care Leave and Disability office; review and address critical exceptions in ELMS; identify trends or patterns that may require further followup; answer questions from supervisors and staff; run comprehensive payroll reports and address followup items as necessary.
- Maintain confidential personnel records.
Talent Management & Engagement:
- Coordinate recruitment activities for P&S (nonbargaining) SEIU and merit.
- Prepare and submit requisitions in OTAC.
- Complete phone screens as needed; complete preinterview report; participate in interviews.
- Submit reference request and review references; complete salary query and recommend salary offer; prepare offer letter; liaise with candidate through negotiations.
- Upon acceptance of offer coordinate onboarding process; complete HR orientation with employee.
- Provide length of service awards to supervisors for dissemination to staff; provide resources and information for effective delivery of awards; complete intake with supervisors for requests for flex pay spot awards or other special compensation.
- Partners with managers and supervisors to update position control charts.
- May assist with employee engagement initiatives and surveys.
Advising/ Communication:
- Respond to requests or inquiries; intake and gather all relevant information and direct to appropriate HR team member.
- Provide information and guidance regarding HR processes.
Strategic Planning:
- Identify opportunity to improve systems and processes achieve efficiencies and/or improve service delivery.
- Assist with implementation of HR practices/policies and programs within department. May assist with promoting advocating and communicating changes within the department.
Compliance with Policies Laws and Regulations:
- Run HR reports as needed; follow up to ensure compliance; follow up with assigned clinic to address outstanding compliance requirements.
- Monitor training compliance and inform supervisors of status.
- Drivers License and ability to meet UI Fleet Safety Standards
WE CARE Core Values:
- Welcoming We strive for an environment where everyone has a voice that is heard that promotes the dignity of our patients trainees and employees and allows all to thrive in their health work research and education.
- Excellence We aim to achieve and deliver our personal and collective best in the pursuit of quality and accessible healthcare education and research.
- Collaboration We encourage collaboration with healthcare systems providers and communities across Iowa and the region as well as within our UI community. We believe teamwork guided by compassion is the best way to work.
- Accountability We behave ethically act with fairness and integrity take responsibility for our own actions and respond when errors in behavior or judgment occur.
- RespectWe create an environment where every individual feels safe valued and respected supporting the wellbeing and success of all members of our community.
- Empowerment We commit to fair access to research health care and education for our community and opportunities for personal and professional growth for our staff and learners.
Percent of Time: 100%
Pay Grade: PGA1 Level 2B
Benefits Highlights:
- Regular salaried position located in Iowa City Iowa
- Fringe benefit package including paid vacation; sick leave; health dental life and disability insurance options; and generous employer contributions into retirement plans
- For more information about Why Iowaclickhere
Minimum of oneyearof experience in human resources.
Demonstrated excellent verbal and written communication and interpersonal skills.
Must possess strong organizational and analytical skills and attention to detail.
Demonstrated proficiency with Microsoft Office and computer software applications.
- Drivers License and ability to meet UI Fleet Safety Standards.
Desirable Qualifications
Prior experience in a large complex organization
Working knowledge of state and federal regulations affecting human resources.
Ability to be organized flexible and multitask in a high volume and fastpaced environment.
Knowledge of University policies procedures and HR systems.
- Prior experience with highvolume recruitment
Application Process:In order to be considered applicants must uploada resume and cover letter(under submission relevant materials)that clearly address how they meet the listed required and desired qualifications of this position. Job openings are posted for a minimum of14 calendar days. Successful candidates will be required to selfdisclose any conviction history and will be subject to a criminal background position is not eligible for University sponsorship for employment questions or additional information please contact
Required Experience:
IC
Employment Type
Full Time
