Chambers Judicial Assistant 1 (41-3023)- Kodiak
Chambers Judicial Assistant 1 (41-3023)- Kodiak
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Job Description
Job Description
- The Kodiak Superior Court is accepting applications for a Chambers Judicial Assistant 1 (range 12)to provide administrative supportfor Superior Court Judge Colleen Baxter.
Duties Include:- Responsible for the smooth flow of paperwork and files between the judges chambers and the Clerks Office;
- Type and edit correspondence orders and documents authorized by the judge;
- Work files with pending motions and determine readiness and urgency for handling by the judge;
- Perform InCourt clerking duties as needed; prepare log notes; prepare criminal judgments bail orders and other incourt forms as necessary;
- Docket and distribute signed orders and notices;
- Maintain files and updates in CourtView;
- Schedule hearings manage the judges schedule in CourtView and Outlook;
- Interact with public in courtroom; receive and screen telephone calls and visitors to chambers;
- Prepare and submit biweekly pay affidavits and judicial leave reports;
- Make travel arrangements; prepare and submit expense claims;
- Assist with various special projects as needed.
The Work Hours
Fulltime court employees are currently scheduled to work37.5 hours per week.The work hours for this position areMonday Friday 8:00 a.m. to 4:30 p.m. with a onehour lunch break.
PLEASE NOTE:This position is assigned to the courts partiallyexempt service; incumbents serve atwill to the hiring the retirement or resignation of the Superior Court Judge this position will end unless the incumbent is interviewed and selected by a new judge.LEGAL RIGHT TO ACCEPT EMPLOYMENT
The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.
What benefits do we offer Typical Benefits for Full Time Employees Include:
- 12 paid holidays per year
- Medical and dental coverage for employee and eligible dependents
- Vision plan (optional)
- Employerpaid Basic Life insurance with additional coverage available
- Membership in the Public Employees RetirementSystem (PERS)
- Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
- Alaska Deferred Compensation Plan (optional)
- Personal leave accrual
IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.
For more information on the Alaska Court System please visit:
For informationabout what state courts do please watch the following short video:
VIDEO: The who what when where and how of state courts
The Alaska Court System is an EEO employer and proudly promotes diversity.
Minimum Qualifications
Graduation from high school or completion of a General Education Development (GED) certificate.
AND
Two years of progressively responsible fully qualified work experience as an administrative assistant.
AND
The ability to keyboard at least 40 words per minute (net).
Substitution:
Completion of an appropriate vocational training course of study such as legal secretary paralegal or office skills will substitute for one year of the required administrative assistant work experience.
A bachelors degree from an accredited college will substitute for one year of the required administrative assistant work experience.
Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required administrative assistant work experience.
NOTE: Work experience as a legal administrative assistant is preferred. Positions in this job classification are in the partiallyexempt service and serve atwill to the appointing authority.
Additional Required Information
- Additional Required Information:
This applies to your application submission.
Documents to be Attached to the Application (REQUIRED):
- A professional letter of interest completed per the instructions below.
- Postsecondary transcripts if using education to meet minimum qualifications.
- Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).
Documents to be Submitted at the Time of Interview (REQUIRED):If you are selected to advance to the interview phase of the recruitment process you must provide the following at the time of the interview (if not already attached to your application):
- Copies of your most recent (2) performance evaluations if available.
- A list of two or three professional references who have had supervisory authority over you along with their email addresses and daytime contact phone numbers.
LETTER OF INTEREST
Please attach a letter of interest to your application before submitting it online or if unable to attach to your application email it to Your letter should:
1) Be professionally written and include proper format grammar spelling and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Express your interest in employment with the Alaska Court System.
Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.
KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: and
In addition keyboarding tests are given at any Alaska Job Center location. A list of locations is available at:
WORK HISTORY
If using work experience not already documented in your application provide the employers name your job title dates of employment and whether full or parttime. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not you will not advance to the interview and selection phase of the recruitment.
EDUCATION
If postsecondary education is required to meet the Minimum Qualifications you must fill in the Education and Training section of the application. If you have not obtained a degree please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required.
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately we cannot always interview all applicants. If your application is considered not qualified you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified you may appeal this decision to the Human Resources Director at 820 West 4th Avenue Anchorage AKwithin five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring manager.
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety applicants who have a spouse close relative and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer no to these questions. If you are not sure if your situation requires disclosure please contact the Human Resources Department at (907). The Court System reserves the right to confirm all background information.
Contact Information
Contact Title: Recruitment
Mailing Address: 820 West 4th Avenue Anchorage AK 99501
Phone Number: (907)
Employment Type
Full-Time
