Head Clerk
Head Clerk
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Job Description
Overview:
This is a provisional appointment.
Brief Job Description (essential functions of the job):
Under the direction of the Director of Administration and Finance or his/her designee the Head Clerk is responsible for handling front office reception duties including answering the switchboard and transferring calls; greeting visitors and directing them to the appropriate staff member; handling company inquiries sorting and distributing incoming and outgoing mail.
Responsibilities:
- Performs a wide variety of complex clerical and administrative tasks and procedures including assisting with applications for Permits and Bid Proposals checking and verifying information for accuracy.
- Screens sign in/out logbook.
- Performs other duties as required.
Minimum Entrance Qualifications:
- At least three (3) years of fulltime or equivalent parttime office experience in an administrativeposition.
- A bachelors degree in a related field may be substituted for two (2) years of the required experience; an associates degree in a related field may be substituted for one (1) year of the required experience.
- Must have a thoroughunderstanding of all aspects of the Microsoft Office Suite products.
- Knowledge of routine office procedures.
- Ability to analyze data and other pertinent information.
- Strong oral and written communication skills required.
- Ability to exercise good judgment and focus on detail as required by the position.
- Ability to deal tactfully with the public both on the phone and in person.
- Fluency in Spanish or another secondary language is preferred.
CORI CHECK REQUIRED
BOSTON RESIDENCY REQUIRED
Terms:
Union/Salary Plan/Grade: AFSCME/RA12
Hours per week: 35
Employment Type
Full-Time
