Office Assistant II
Office Assistant II
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Job Description
Department of Public Safety Office of State Fire Marshal
Job Class Code: 6538
Grade: 8/Administrative
Salary: $16.06$22.25/Hour (Salary includes 4% Stipend)
Location: Augusta
Opening Date: May 1 2025
Closing Date: May 15 2025
The Office of State Fire Marshal is hiring an Office Assistant II for our Augusta Office. Come be part of our team where our mission is to prevent loss of life and property for those that live work and visit the State of Maine. Do you have a passion for helping people Are you a natural problemsolver with exceptional time management and customer service skills We are seeking a talented individual to join our team and serve as the primary communication link between the Fire Marshal Office and Maine Department of Human Services Regulatory Licensing Staff. This position requires daily contact with inspectors supervisors owners of daycares dance facility owners and complaint inspections. A large part of the day is data entry and sending out reports and require you to be detailed oriented. If you are looking to join a team that has fun while getting the job done in a fastpaced environment please apply.
Primary responsibilities include:
- Create and use varied correspondence formats to compose standard business correspondence.
- Collaborate with our partners at the Maine Department of Human Service Regulatory Licensing Staff
- Enter inspections into the ALMS database system.
- Use of Docuware
- General Office Duties
Skills or knowledge required:
- Knowledge of modern office methods and procedures.
- Knowledge of spelling punctuation grammar and business English.
- Knowledge of the principles practices and equipment used in graphics illustration and publication work.
- Ability to create and use varied correspondence formats and compose standard business correspondence.
- Ability to prepare standard reports. Ability to develop and use computerized formats and/or graphics.
- Ability to perform basic secretarial duties.
- Ability to stay current and understand discuss explain and apply applicable laws rules regulations policies procedures paperwork and terminology.
- Ability to effectively present information to individuals/ groups.
- Ability to determine facts detect errors and irregularities and take appropriate action in accordance with established procedures.
- Ability to effectively resolve problems.
- Ability to exercise good judgment in appraising situations and making decisions/recommendation
Minimum qualifications:
Training education or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine varied office support tasks often requiring the operation of technical office equipment and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. All positions in this classification assume the qualifications of:Office Assistant I.
Some positions may require possession of a valid Class B Maine Motor Vehicle Operators License.
Preference will be given to those applicants:
Preference will be given to applicants who have ASPEN Central Office experience.
Contact information:
Questions about this position should be directed to Gregory Day
Application Instructions:
Interested applicants need to apply online by selecting the Apply for this opening button along with uploading a cover letter current resume and copies of any transcripts or certifications you wish to have considered while evaluating your application.In order for us to properly determine if you meet the minimum qualifications for any posting you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not fulltime employment should be identified as such.
If you require a paper application please download and print one here contact our office at. Paper applications for this posting should be submitted along with cover letter and resumebefore the closing dateto Security & Employment Service Center 45 Commerce Drive Augusta ME 04330 or faxed to. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.
Benefits of working for the State of Maine:
No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:
- WorkLife Fit Rest is essential. Take time for yourself using13 paid holidays12 days of sick leave and3 weeks of vacation leaveannually. Vacation leave accrual increases with years of service and overtimeexempt employees receive personal leave.
- Health Insurance Coverage The State of Maine pays85%95% of employeeonly premiums ($11196.96 $12514.32 annual value) depending on salary. Use this chart to find the premium costsfor you and your family including the percentage of dependent coverage paid by the State.
- Dental Insurance The State of Maine pays 100% of employeeonly dental premiums ($387.92 annual value).
- Retirement Plan The State contributes the equivalent of 13.29% of the employees pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA or 18.09% for Confidential employees.
State employees are eligible for an extensive and highly competitive benefits package covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than fulltime.
Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or genetics.
If youre looking for a great next step and want to feel good about what you do wed love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If youre currently reading this and hesitating to apply for that reason we encourage you to go for it! Let us know how your lived experience and passion set you apart.
Employment Type
Full-Time
