Accounting Operations Specialist
Accounting Operations Specialist
Posted on :
06-05-2025
Employer Active
1 Vacancy
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Job Description
About Us.
DroneSense offers a drone software platform tailored for the unique needs of the public safety market. Our comprehensive solution equips First Responders with a complete tool set that expands situational awareness and acts as a force multiplier. Our missioncritical platform solves the challenges of scale and operational deployment across an entire organization ultimately leading to more saved lives. Drones are a gamechanger for the way First Responders carry out their various missions. DroneSense is here to serve as an integral part of this evolution in public safety.
Our Culture.
We are a founderled company and our leadership team is made of experienced engineers pilots and entrepreneurs. Our core values are central to how we work together as a team solve problems for our customers and make decisions. We are looking for people who see problems as opportunities have a growth mindset and are willing to challenge the status quo. Our team is focused on helping our customers by making their jobs easier through technology. We do this through creative problem solving and rolling up our sleeves to get the job done together. We are trying to build a diverse team and value what each individual brings to the team. We want our team members to have fun be themselves and feel a sense of belonging at DroneSense.
Join Our Growing Team at DroneSense!
DroneSense is growing fast and were looking for an experienced and detailoriented Accounting Operations Specialist to help scale our finance operations. In this role youll play a critical part in our OrdertoCash processensuring consistent timely order entry invoicing and collections that keep our financial engine running smoothly. Were seeking someone who is analytical highly organized and thrives in a collaborative fastpaced environment. The ideal candidate brings a strong background in accounting operations along with a customerfirst mindset and proven project management skills. You will drive collections processes on a structured schedule generate accounts receivable reports and provide key insights to both our Customer Success and Finance teams. Additionally youll help identify and implement improvements to our invoicing and collections workflows in close partnership with youre passionate about building efficient financial systems and want to make a tangible impact at a missiondriven tech company wed love to hear from you!
What Youll Be Doing
- Doublecheck deal info between systems to keep everything aligned and accurate.
- Enter partner purchase orders (POs) and build out detailed sales transactions.
- Create and sync invoices across systems.
- Make sure customers and partners receive their invoicesand follow up if they dont.
- Track down the right Accounts Payable contact and resend invoices when needed.
- Partner with our Account Managers to find the best customer contacts and keep them in the loop about any payment issuesespecially ahead of QBRs.
- Reach out to customers (email callswhatever works best) to request payments or work out arrangements when theyre dealing with budget timing or funding delays.
- Keep solid notes in our accounting tools and spreadsheets so everyones in the loop on invoicing and collections progress.
- Pull together reports and balance sheets to show whats been collected and whats still open.
- Keep client info uptodate as payments come in or contact details change.
- Work handinhand with folks across Accounting Finance Ops and Customer Success to solve problems and keep things moving.
What Were Looking For
- A Bachelors degree in Accounting Finance Business Administration or a related field.
- 23 years of handson experience in accountingespecially in order entry invoicing and collections.
- Solid understanding of basic accounting and bookkeeping processes.
- Strong communicatorwritten verbal and everything in between.
- Sharp attention to detail and speedy accurate data entry skills.
- A background in SaaS accounting protocols is a very strong preference
- Great listener who knows how to capture important info and keep track of the details
- Natural problemsolver who enjoys figuring things out and improving processes.
- Comfortable managing your own time and priorities without needing a lot of handholding.
- Experience with QuickBooks with Maxio (formerly SaaS Optics) is great to have.
- Understanding of CRMs such as HubSpot or Salesforce.
- Experience using Google Workspace and MacOS is helpful.
- Proficiency in Microsoft Excel (PowerPoint is also a plus).
- A team player with a lowego collaborative mindsetwere all in this together.
- Someone who can take highlevel direction and run with it.
*DroneSense employees full time US citizens who are current residence in one of the 50 contiguous United States. Though our positions are remote we do not work with offshore/near shore individuals or contractors to stay in compliance with our clients requirements.
** LinkedIn profile MUST be included to be considered.
Benefits
Competitive Base Pay
Stock Options
Medical Dental and Vision including a medical plan with 100% employee covered premium
Company paid Life Insurance Short & Long Term Disability
Medical FSA & Dependent Care Account
401(k)
Work from Home
Paid Flexible Time Off
Paid Sick Time
Part 107 Pilot Training & License Paid
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Department / Functional Area
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