Assistant Property Manager
Assistant Property Manager
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Job Description
Four dynamic integrated companies make up the Transwestern enterprise giving us the perspective to think broadly deeply and creatively about commercial real estate. Clients and investors rely on us for expertise that spans institutional and opportunistic investment development hospitality and brokerage and asset services. Our awardwinning collaborative culture empowers team members with resources and independence to work across boundaries in pursuit of innovative solutions reinforcing a reputation for service excellence that translates to measurable results. Through offices nationwide and alliance partners around the globe we positively impact the built environment and our communities while fostering a work climate that champions career vitality for all. Learn more at and @Transwestern.
Part of the Transwestern companies Transwestern Real Estate Services (TRS) strives to add value for investors owners and occupiers across all commercial property types. Fueled by a holistic perspective of the real estate life cycle agility and creativity are hallmarks of our approach while vast national resources and sound market intelligence underpin customized recommendations and property solutions.
Transwestern is built on a common purpose Empowering Good People to do Extraordinary Things Together. We are committed to the hiring of smart passionate hardworking people who understand the benefits of both collaboration and independence.
POSITION SUMMARY:
- Assist with all lease administration duties.
- Supervise vendors (landscaping janitorial etc.) and maintenance staff.
- Perform regular property inspections and complete inspection report. Recommends alterations maintenance and reconditioning as necessary.
- Assist Property Management Team with the development and controlling of operating and capital budget.
- Assist Property Management Team in preparation of monthly reports for owners.
- Work with the Property Management Team to coordinate tenant improvement and capital projects.
- Respond to tenant needs ensuring that administrative and building technical staff resolve problems promptly. Ensures services are provided in compliance with policies procedures regulations and contractual obligations and standards.
- Represent and communicate clearly and accurately in person over the phone and in writing the authority of the Property Management Team based on legal agreements in effect and TW policies.
- Initiate and execute daytoday operational procedures.
- Assist the Property Management Team in order to initiate contract and administer all necessary services to maintain and enhance the value operating efficiency and physical appearance of the property.
Prepare all Service Agreement and Construction Agreement documents (including work authorizations addendums amendments and contract approval forms).
Track and maintain Energy Star benchmarking data so information is current and accurate.
Conduct tenant training meetings to improve building efficiencies.
Maintain ongoing tenant contact/relations program to constantly assess needs and help assure the problems are being resolved and are to the satisfaction of the tenants and owners.
Resolve problems to the mutual benefit of the tenant and the owner.
Implement and monitor tenant needs assessments.
Administer all leases to assure compliance with provisions/agreement.
Determine and execute on timely basis escalations reconciliations and rent collections.
Maintain current certificates of insurance for all tenants; ensure coverage complies with lease requirements.
Show space to prospective tenants (requires real estate license where required by state).
Communicate clearly and on a timely basis with project accounting personnel using and/or providing the appropriate documentation.
Prepare monthly ownership reporting (including variance reports executive summaries aging reports etc.).
Manage and coordinate daytoday financial transactions including accounts receivables accounts payable collection of rents and charges.
Maintain compliance with all TW personnel policies and procedures.
Miscellaneous duties or projects as assigned by the Property Management Team.
POSITION REQUIREMENTS
Education:
- A bachelors degree.
Experience:
- Must have intermediate to advanced MS 365 Word Excel and Outlook proficiencies.
- A minimum 3 years of property management experience preferably in commercial office industrial or retail.
Technical Skills:
- Must have intermediate to advanced MS 365 Word Excel and Outlook proficiencies.
- Angus and accounting software such as MRI or Yardi preferred proficiencies.
Personal Skills:
- Ability to keep information strictly confidential.
- Strong desire to succeed in an entrepreneurial environment.
- Must be able to handle multiple projects changing priorities and a continually heavy workload.
- Exceptional oral and written communication skills.
- Strong customer service orientation.
- Must have valid drivers license and be able to travel within 3hour distance once per week.
WORK SHIFT:
LOCATION:
Charlotte NCABOUT US
Transwesterns Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace inclusion not only as the right thing to do but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone.
Different backgrounds life experiences and cultures shape our individual perspectives and ultimately generate the best results for our clients. Strategic human capital planning combined with development initiatives foster a work environment that celebrates uniqueness and champions the achievements attained through collaboration.
Please note that all candidates selected for an offer of employment are subject to preemployment background checks which may include but are not limited to based on the role for which they have been selected: criminal history education verification social media review motor vehicle records credit history and professional license verification. In addition your employment with Transwestern is subject to successfully passing a drug screen check prior to your starting with the Company along with satisfactory references.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have your story. We want to hear it. We encourage you to apply today so that you may become a part of the Transwestern story.
Required Experience:
Manager
Employment Type
Full-Time
