Office Specialist 2 (Wilsonville)
Office Specialist 2 (Wilsonville)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 4067 - 5349
1 Vacancy
Job Description
Initial Posting Date:
05/02/2025Application Deadline:
05/12/2025Agency:
Department of CorrectionsSalary Range:
$4067 $5349Position Type:
EmployeePosition Title:
Office Specialist 2 (Wilsonville)Job Description:
Office Specialist 2 (Wilsonville)
Coffee Creek Correctional Facility
Oregon Department of Corrections
Are you an organized detailoriented professional looking for an opportunity to support a dynamic team
We are seeking a motivated Office Specialist 2 to join our Intake Center team at Coffee Creek Correctional Facility in Wilsonville OR.
About the Job Your Role
You will play a vital role in ensuring that incoming Adults in Custody (AICs) are processed efficiently and accurately supporting intake coordination file management and communication with internal departments and external agencies.
You will be responsible for a variety of essential administrative tasks that directly support AIC intake and evaluation. This includes coordinating professional visits and legal calls maintaining complex tracking spreadsheets processing sensitive documentation such as police reports and presentence investigations and responding to inquiries from attorneys law enforcement and family members. Your work helps maintain the integrity of our intake process and supports the safety accuracy and compliance of correctional operations.
This position is represented by American Federation of State County and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS) as defined by statute.
Minimum Qualifications
Two (2) years of general clerical experience that includes keyboarding word processing or other experience generating documents; OR
An associate degree in any field; OR
An equivalent combination of education and experience
Requested Skills
- Experience entering and updating sensitive offender records and tracking spreadsheets accurately and on time.
- Scheduling and organizing professional visits hearings and confidential phone calls for AICs.
- Receiving sorting and filing important documents like police reports and assessment profiles.
- Answering phone calls and emails from families attorneys and agencies providing accurate information while following privacy rules.
- Ability to stay organized and manage multiple tasks and deadlines in a busy fastpaced office environment.
Application Information
- In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
- The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application be sure to respond to the two questionnaires relating to public records requests and veterans preference immediately following your submittal. These questions are necessary to complete the application process.
- Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit a skills assessment a writing sample or other assessment as part of the application screening process.
- As part of our selection process we may require additional assessment stages such as written exercises to further evaluate candidates qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
- Please save a copy of this job announcement for reference as it is not available for you to view after the announcement deadline.
Working Conditions
Coffee Creek Correctional Facility is tobacco free. Use of tobacco products is prohibited within the buildings or on the grounds.
Work is performed in a prison housing maximum close medium and minimumsecurity adults in custody (AIC)s. The AICs have the potential for becoming angry hostile abusive and aggressive increasing the risk to employees for physical injury death and/or being taken hostage.
There is an inherent responsibility to provide assistance through recall and/or reassignment during AIC unrest and other emergency situations occurring at the institution.
All employees are required to use a computer for electronic mail and related AIC work systems in the regular performance of their duties. Daily use of computers for extended periods of time is normal. Overtime when required is mandatory. Some travel and use of a state car may be required including occasional instate and outofstate overnight travel.
You will be expected to share the mission vision and core values of the Department. This position requires active modeling of prosocial behaviors in support of a workplace environment respectful of human dignity social responsibility personal growth and transition readiness. You must be able to acknowledge that everyone is capable of positive change that incarceration provides a powerful opportunity to effect positive change and that the future public safety of Oregon depends on maintaining environments where such change is valued and nurtured.
You may have access to confidential information. Any confidential information is expected to remain confidential and privy to only those employees approved by the management team.
All employees shall be expected to interact with coworkers AICs and the public in a professional respectful manner. This includes refraining from any type of behavior action or language that could be perceived as hostile discriminatory intimidating violent or abusive.
About the Department
The Oregon Department of Corrections is responsible for over 12000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24000 offenders in Oregon communities. The mission is to protect communities promote accountability and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety trust and belonging. We strive to be an antiracist corrections system. Welcoming inclusive and respectful of all people. Free of discrimination harassment and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff volunteers and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for nonPERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package which includes:
- Family health vision and dental insurance
- Vacation sick leave and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and longterm disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
- And more
About the Process What to Expect
- After the application deadline a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
- Top candidates will be referred to the hiring manager.
- The hiring manager will review your application and schedule interviews.
- Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
- Final candidates will have a background check PREA check and reference checks.
- A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
- A job offer will be extended through Workday to the successful candidate. Congratulations and welcome to the team!
Requirements for Employment
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprintbased background check and maintain CJIS eligibility. Due to CJIS requirements related to system access there may be some felony convictions that could disqualify you for this position. However having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you please contact the recruiter for more information.
Equity Diversity Inclusion and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity equity inclusion and belonging. Ensuring legal compliance efficiency and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring promoting or contracting with anyone (that will have direct contact with residents) who has engaged in been convicted of or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility. Please note if you are a veteran you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
Questions
If you have questions about the position selection process or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Reference Number: 179879
- Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
- Workday performs weekly maintenance Friday evenings and the system may be down for several hours.
- ODOC does not offer visa sponsorship. Within three days of hire applicants will be required to complete an I9 and confirm authorization to work in the United States.
- This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
- This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
