Portfolio Administration Coordinator
Portfolio Administration Coordinator
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1 Vacancy
Job Description
Job Title
Portfolio Administration CoordinatorJob Description Summary
Responsible for reviewing leased and owned property documents as well as compiling and maintaining critical location data including financial and contractual obligations as part of the lease administration process. This position may be assigned to one or more accounts/clients.Job Description
Review abstract and/or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems as required
Ensure proper document management measures are followed for all leased owned and other associated documents. Maintain file retrieval/storage scan documents and open/distribute mail
Review client invoices in conjunction with lease requirements and collect proper supporting backup documentation from landlords/billing authorities and confirm all calculations are correct
Conduct desktop audits of YearEnd Common Area Maintenance (CAM) Insurance and Real Estate Tax reconciliations interpret and analyze all charges for accuracy in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies
Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are processed in a timely manner
Oversee and manage the subtenant process including the recording and collection of monthly rent and the passthrough of invoices and yearend reconciliations
Communicate frequently with internal and external partners. Notify client of critical dates real estate policies and procedures and assist with general inquiries
Request and process certificates of insurance as required by the lease document
Review Estoppels and Subordination NonDisturbance Agreements (SNDAs) against the lease terms
Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords
Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements
Establish task priorities and create schedules for portfolio objectives.
Able to manage multiple projects/priorities in a fastpaced environment
Stay up to date on the latest industry standards and trends
KEY COMPETENCIES
1. Customer Service Skills
2. Communication Proficiency (oral and written)
3. Organization Skills
4. Analytical Skills
5. Technical Proficiency
6. Research Skills
7. Detail Oriented
8. Interpersonal Skills
9. Sense of Urgency
EDUCATION
High School diploma or GED required
Bachelors Degree preferred in any field; business finance/real estate accounting ideal
ADDITIONAL ELIGIBILITY QUALIFICATIONS
Ability to understand interpret and abstract complex real estate lease terminology
Working knowledge of financial terms
Strong proficiency with MS Office Suite (MS Word Excel and PowerPoint)
Cushman & Wakefield is an Equal Opportunity employer to all protected groups including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA) if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield please call the ADA line at or email. Please refer to the job title and job location when you contact us.
INCO: Cushman & WakefieldRequired Experience:
IC
Employment Type
Full-Time
