Assistant Controller
Assistant Controller
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Job Description
Job Details
Description
Pacific University achieves excellence and distinction by investing in exceptional people to think care create and pursue justice in our world. We embrace discovery in a close nurturing environment that leads to genuine transformation. Our community is diverse sustainable and dedicated to discovery and excellence in teaching scholarship and practice.
At Pacific University we thrive in an extraordinary environment surrounded by the beauty of the great Pacific Northwest with campus locations inForest GroveHillsboro and Eugene. We humbly acknowledge and thank the original caretakers of the lands on which we live work teach acquire and share knowledge.
GENERAL DESCRIPTION OF POSITION:
This position is responsible for the daily accounting operations of the University and directly supervises Accounting staff. The Assistant Controller partners with AVP Finance and Controller in the decision making planning and organization reporting requirements and assists or leads special projects. The position is required to demonstrate effective employee and customer relationship abilities.
ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:
- Communicates transparently and resolves conflicts to foster a successful team that encourages and appreciates diverse perspectives and cohesiveness.
- Prepares financial and grant reports ensuring compliance with applicable accounting and grant principles and standards.
- Prepares and oversees financial reporting for the Single Audit and assigned tax filings. Works directly with the external auditors on the annual audit.
- Prepares various yearend audit schedules and works closely with AVP Finance and Controller during audit.
- Reconciles and delegates various accounting reconciliations including bank statements various student accounts and other accounts including loan funds life income funds gift annuities and endowment funds.
- Assists with maintaining the chart of accounts integrity of information and running reports in the Colleague system.
- Prepares and submits required grant reports as assigned.
- Oversees duties of monthend quarterend and yearend closing and processes closing as assigned.
- Oversees all plant asset accounting leased properties and county exemptions. Responsible for forecasting lease balances.
- Oversees all capital project accounting reconciliation and implementation of capital project funding.
- Involved in and oversees property acquisitions.
- Oversees reconciliations of student tuition housing and meals and student loan funds. Ensures notifications to students are timely and information is correctly recorded in the system.
- Oversees and reports the accounting and reporting functions for grants and contracts. Confirms compliance with federal and nonfederal regulations. Ensures open communication with departments and grant activity to ensure proper accounting and reporting.
- Requests federal and nonfederal drawdown of funds.
- Oversees accounting function for gift reconciliations from University Relations and all clinic revenues and inventory.
- Attends specific Board Committee meetings as assigned.
- Actively participates in staff meetings HCOCC committee meetings other committees and meetings.
- Evaluates and improves the quality and efficiency of accounting processes and procedures.
- Provides financial analysis as requested in coordination with the AVP Finance/Controller.
SECONDARY FUNCTIONS:
Perform other related duties as assigned
SUPERVISOR RESPONSIBILITY:
This position directly supervises two Accountants.
Qualifications
EDUCATION AND/OR EXPERIENCE:
BA/BS minimum and four years of related work experience required. PMI CAPM certification preferred.
REQUIRED KNOWLEDGE SKILLS ABILITIES & BEHAVIORS:
- Proficiency with budget management and budget reports.
- Excellent administrative skills including writing and editing in English.
- Communicates with students faculty staff and the public appropriate to the age of the individual served.
- Builds on basic learning and carries it from one situation to another.
- Demonstrates critical thinking skills in problem solving and decisionmaking.
- Asks questions and seeks assistance.
- Takes responsibility to eliminate the source of problems.
- Demonstrates confidentiality regarding information pertaining to all students faculty and staff.
- Maintains proper appearance and personal conduct for the employees particular job.
- Uses effective communication skills taking into consideration body language filters listening paraphrasing and questions with customers of diverse ethnic and cultural backgrounds.
- Demonstrates ability to work in a team environment.
- Excellent organizational skills and proven ability to meet deadlines and follow through with projects.
- Excellent public relations and customer service skills.
- Must be able to exercise tact and overall independent judgment in dealing with a varied public (Administrators faculty staff students alumni parents and business associates of the University).
- Ability to handle highly confidential information and maintain confidential files.
- Ability to handle highpressure workflow and increasing levels of responsibilities.
- Demonstrated skills in management problemsolving and system development.
- Proven qualities of loyalty integrity and dependability.
- Flexibility and willingness to function as member of a team.
- Proven computer experience with Microsoft Office electronic mail and the Internet.
DESIRABLE KNOWLEDGE SKILLS ABILITIES & BEHAVIORS:
- Interest in achieving positions of greater responsibility.
- Experience in organizing and implementing large group meetings.
- Experience with property control and SaaS operations.
- Selfstarter with strong work ethic.
- Sense of humor creative and intuitive.
WORKING CONDITIONS:
Normal Office Environment. Work requires considerable independent judgment and extraordinary peopleskills and is characterized by frequent interruptions changing needs and a variety of simultaneous activities.
PHYSICAL ACTIVITIES:
Stooping Kneeling Crouching Reaching Standing Walking Pushing Lifting Talking and Hearing.
PHYSICAL REQUIREMENTS:
Sedentary work Light work Medium work and Visual acuity. Ability to perform occasional lifting of up to 50 lbs.
Application Process:
To apply please upload your resume and cover letter along with your Paycom application. Persons who do not follow and complete the application process are not applicants and will not be considered for employment.
Only qualified applicants will be contacted for an interview. During the selection process we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.
Offers of employment at Pacific University are contingent upon proof of eligibility to work in the United States.
At Pacific University we are dedicated to offering experiences that are authentic holistic equityminded and responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a variety of diverse perspectives. and life experiences. As we continue to develop our equity practices we actively promote access to opportunities and equitable pay for all employees.
We who make up Pacific University aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust civility care openness and honest conversations often around critical subjects. We know that these values are critical to prepare for a global world with complex problems through an assetbased mindset so that every one is afforded an opportunity to succeed. We believe in fostering a workplace where every employee is respected their contributions are valued and they are provided opportunities to succeed.
Compensation and Benefits:
We offer a comprehensive benefits package for qualifying employees. Current benefits include:
- Generous paid time off (for vacation holidaysincluding winter breakand sick leave)
- Medical coverage with alternative care options (with innetwork services covered at 100% after payroll deduction)
- Comprehensive dental and vision plans
- Annual 9% retirement contribution after one year of service with no match required
- Free mental health appointments
- Tuition remission for employees and their dependent child(ren) who meet eligibility requirements
- Employerpaid life shortterm disability and longterm disability insurance
- Oncampus benefits including free access to our sports facility and library
- Discounts on campus food bookstore purchases clinic services and outdoor program gear rentals (including kayaks snowshoes and bikes)
Equal Opportunity Employment:
Pacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws including those concerning employment and workplace policies. We are committed to fostering a nondiscriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds including those from historically underrepresented groups.
Notice of Nondiscrimination Policy:
Pacific University makes all employment decisions without regard to race color national or ethnic origin ancestry age religion or religious creed disability sex gender identity and/or expression sexual orientation military or veteran status or any other characteristics protected by applicable law. Applicable laws include but are not limited to Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973 Title VII of the Civil Rights Act of 1964 the Age Discrimination Act and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way Forest Grove OR 97116 or via email at .
Employment Type
Unclear
