Temporary Office Specialist 2- Marion County Fair

Marion County requires onsite work. Remote work is not available.

2025 Marion County Fair Office Specialist 2 Temporary Staff:

Temporary employees for the Marion County Fair typically start at Step 1 $20.86 an hour.

The office administrative tasks include commercial and food vendor coordinationregistration booth assignments tracking of booth fees etc. Customer service includes addressing walkin customers answering phones selling tickets and tracking/distributing entry tickets to fair partners. General office tasks include data base entries updating forms developing Word and Excel documents and more.

The position is one month in duration the middle of June through the middle of July. Successful candidates work 4hour shifts three days a week the first three weeks. The fourth week (starting July 7) participants work 8 plus hours daily for a season total of approximately 90 hours.

GENERAL STATEMENT OF DUTIES
Independently perform a variety of responsible administrative support activities to promote and maintain effective program services according to established practice and procedures.

SUPERVISION RECEIVED
Work under the general supervision of a higher level administrative or professional employee who assigns work sets goals and reviews work for accuracy completeness and compliance with department and program policies and goals.

SUPERVISION EXERCISED
Supervision of other employees is not a responsibility of positions in this classification; however may provide training and give instruction to volunteers interns and other office staff.

Accepting an assignment to perform work in a higher or lower class for a limited period is a requirement of all classifications.

1. Receive and transfer business calls on a multipleline system; provide information relating to county department and/or program services; transfer or refer calls to proper source; interpret office policy to convey information about services.
2. Greet the public and/or clients and direct individuals to appropriate staff; assist the public in completing forms and applications.
3. Make appointments for clients with appropriate staff members; maintain office calendars and schedules; schedule organize and coordinate meetings; make travel lodging and conference arrangements; take prepare and distribute meeting minutes.
4. Effectively operate specialized office equipment; order office supplies and equipment and maintain inventory; assist in planning coordinating and organizing office relocations.
5. Type a variety of documents from draft or dictation into suitable formats; compose routine correspondence; sort data and create reports using appropriate computer functions; proofread text and correct for grammar clarity punctuation spelling and format.
6. Monitor gather and document information in accordance with program requirements; post records and makes adjustments or corrections to records; compile and maintain data for budgeting and billing purposes; process transactions; compute or verify data fees or payments; prepare and make cash deposits.
7. Effectively uses a variety of computer systems and software; enter data associated with department reports provision of client services client histories quantitative data and personnel reports; identify and resolve simple hardware and software problems.
8. Create retrieve from and maintain complex and specialized filing systems; conduct file and record searches; index and cross index records; microfilms records; logs documents for public record; update and purge files cassettes tapes or discs according to department/division guidelines.
9. Perform other duties as assigned.

EXPERIENCE AND TRAINING

1. High school diploma or equivalent; AND
2. One year of general office experience; OR
3. Any satisfactory combination of work education training or experience relevant to the position as determined by Marion County.
   
   

• The finalist for this position will be required to pass a criminal history background check; however conviction of a crime may not necessarily disqualify an individual for this position.
• This assignment is represented by a union.
• This is a parttime temporary job which is eligible for overtime.
• Typical Work Schedule: Monday Friday days. This position will start out working 20 hours per week and will increase in hours leading up to and during the week of the Marion County Fair.The week of the fair includes working Saturday and Sunday and evening hours.

KNOWLEDGE SKILLS AND ABILITIES
Knowledge ofmodern office practices procedures and techniques; arithmetic and general record keeping/bookkeeping practices; modern office equipment and machinery and their intended use; a variety of computer systems and software; and basic knowledge of English composition spelling and grammar.

Skill and ability totype at an acceptable rate of speed; access and use various computer systems and software; accurately and effectively perform the various assigned tasks and duties following general procedure and program policies; meet and assist clients staff and the general public in a courteous professional manner; understand and effectively follow oral and written instructions communication and procedures; apply newly assigned procedures and practices to specific work assignments; and provide backup to other positions as needed.

PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program fulltime employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.

VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hireyou will be required to complete the US Department of Homeland Securitys I9 form confirming authorization to work in the United States. Marion County is an EVerify employer and will use EVerify to confirm that hires are authorized to work in the United States.

VETERANS PREFERENCE
Applicants are eligible to use Veterans Preference when applying with Marion County in accordance with ORS 408.225 408.230 and 408.235 and OARand. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.

DOCUMENTS REQUIRED FOR VETERANS PREFERENCE

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
  • Letter from the US Department of Veterans Affairs indicating receipt of a nonservice connected pension; OR
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

• In addition to one of the above documents Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at County is an Equal Opportunity Affirmative Action Veteran and Disability employer committed to increasing the diversity of its workforce.

Applicants with a disability may request reasonable accommodation through Human Resources in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please emailHuman Resourcesif you wish to request an accommodation.