Event Production Assistant
Event Production Assistant
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2years
320 - 320
1 Vacancy
Job Description
Looking to take your career to the next level Then this role is for you!
Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated fulltime teams in the Philippines offering costefficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support lets shape the future of work together!
Profile Requirements:
- Event Industry Experience: Minimum 2.55 years working in event planning production or operations; hotel and conference events familiar with the structure and pace of event timelines and deliverables.
- Strong Organizational Skills: Able to juggle multiple projects timelines and stakeholders simultaneously without losing sight of the details.
- Communication & FollowThrough: Excellent written and verbal English communication; proactive in flagging issues and confident in managing client and vendor followups.
- TechSavvy & Adaptable: Comfortable navigating platforms for project management event registration scheduling and virtual meeting software; quick to learn new tools. (Microsoft/ Google suit) Asana: Project Management tool is a plus
- ExecutionFocused: Takes initiative and works independently to complete tasks efficiently and accurately based on direction from leadership or established SOPs.
- Collaborative Mindset: Able to work remotely while functioning as a trusted team member and liaison for various event components adapting to shifting needs.
- confidently manage multiple projects at once juggle tasks with ease and thrive in a fastpaced environment. Attention to timing and detail is key especially when it comes to specific events.A strong background in business is essential to help drive success across the board.
Core responsibilities:
- Project Coordination & Support: Assist with the endtoend planning and execution of physical virtual and hybrid events maintaining alignment with strategic goals budgets and deadlines
- Client & Vendor Liaison: Coordinate communications with vendors venues and clients; schedule calls confirm logistics and follow up on timelines and deliverables to ensure seamless event flow
- Event Asset Management: Organize and update creative and production files documentation timelines and runofshow materials; manage realtime updates for event deliverables
- Virtual Event Execution: Support the production of online events and meetings by preparing digital assets organizing participant materials and troubleshooting basic tech issues as needed.
- Administrative & Scheduling Tasks: Handle daytoday administrative needs including inbox and calendar management scheduling meetings tracking RSVPs and assisting with internal task management tools.
- Research & Resource Coordination: Source potential venues vendor services or eventrelated technology platforms; compare pricing quality and availability to assist in final decisionmaking.
Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.
NOTE: This is a permanent remote position structured as an Independent Contractor arrangement. Selected candidates must have their own equipment and reliable internet connection. Additionally they will be responsible for managing their own taxes and benefits. Compensation is offered on a biweekly basis.
Please attach your CV and we will be in touch for a confidential chat. Lets do great things together!
This is a remote position.
Video Editing and Content Creation Edit raw footage into polished, engaging content using DaVinci Resolve. Ensure high-quality production standards in every project, maintaining consistency in style and tone. Collaboration and Teamwork Collaborate with creative teams remotely to align on project vision and direction. Proactively communicate project updates and potential issues in an asynchronous team setting. Project Management and Multitasking Manage multiple projects simultaneously while adhering to deadlines. Organize and maintain project files, assets, and timelines in a remote work environment. Feedback and Revisions Incorporate feedback constructively and implement revisions effectively.Education
NA
Employment Type
Full Time
