Administrative and Office Manager
Administrative and Office Manager
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Reports To: President
Job Summary:
We are seeking an organized and proactive Administrative & Office Manager to join our team. This role is vital in supporting our HR operations and office management functions. The ideal candidate will serve as the liaison between our HR service providers assist with payroll and bonuses streamline administrative tasks and manage office operations. You will work closely with various departments to ensure smooth daily operations and contribute to creating an efficient positive work environment.
Key Responsibilities:
1. Human Resources Support: Act as the liaison between our HR service provider and internal teams ensuring smooth handling of administrative HR tasks.
2. Payroll Processing: Oversee the payroll process for each pay period ensuring accuracy and timely distribution.
3. Bonus Auditing: Calculate and audit bonus payouts for employees to ensure correctness and compliance with company policies.
4. Supply Management: Track order and maintain inventory of office supplies to ensure adequate stock levels.
5. Administrative Support: Assist ownership with administrative tasks including pulling and distributing reports and creating ad hoc reports as needed.
6. Office Management: Act as the office manager coordinating with the landlord for office space management organizing meetings and managing meeting room schedules.
7. Scheduling & Interviews: Coordinate with the training department to schedule interviews with candidates and facilitate communication between training and operations teams.
8. Onboarding Support: Manage and process new hire paperwork ensuring all required documents are collected and accurately filed.
9. Process Improvement: Identify and develop processes to improve operational efficiency and streamline administrative functions.
10. Event Coordination: Organize company events such as office lunches offsite meetings and other teambuilding activities.
Qualifications:
Proven experience in administrative roles office management or HR support.
Strong attention to detail with the ability to handle multiple tasks in a fastpaced environment.
Excellent organizational timemanagement and communication skills.
Proficient in Microsoft Office Suite (Excel Word PowerPoint).
Ability to manage confidential information with discretion.
Positive attitude and strong problemsolving skills.
Preferred:
Experience with payroll software and HR systems.
Previous office management experience is a plus.
Strong interpersonal skills and ability to work well with teams.
Language Skills: Ability to read analyze and interpret general business periodicals professional journals technical procedures or government regulations. Be able to read and create reports letters/correspondence and policy and procedure manuals. Has the ability to effectively present information and respond to questions from managers clients and our consumers.
Other Skills and Abilities: Strong computer skills are necessary for this position. Demonstrated ability to think critically and problem solve.
Reasoning Ability: Ability to define and solve problems collect data establish facts and draw valid conclusions. Have a strong business knowledge in the specific area(s) of responsibility.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to sit; use hands to finger handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision color vision peripheral vision depth perception and ability to adjust focus.
Required Experience:
IC
Employment Type
Part-Time
