Meeting and Mailing Administrator
Meeting and Mailing Administrator
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Job Description
Location: Calgary Canada (Hybrid)
In this position youll be based in the Calgary CA office for a minimum of three days a week with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at give you a world of potential
Do you like to be prepared and assist in organizing others
Computershare has a great opportunity for you to provide excellent support to the Issuer Services Registry/Front Office teams as a Meeting and Mailing Administrator.
Our Meeting and Mailing Administrators are vital in assisting our clients by delivering on the execution of the clients Annual Meeting Proxy mailing along with Quarterly mailing events. This position reports to the Regional Manager NA Meetings. This role will work collaboratively with other teams and business units in order to meet the clients Meeting and/or Mailing requirements. They will assume responsibility for assigned files and handle their execution in accordance with processes time frames regulatory requirements and guidelines.
This position is a great place to be at Computershare as it directly affects the outcome for our client.
A role you will love
We are a global business with an entrepreneurial spirit and we are proud of that. What that comes with is a fastpaced environment and lots of change so you will be resilient in nature and able to adapt quickly and embrace the pace of change we often work at.
Its okay if you dont know everything about the role the Meeting and Mailing Administrator position plays at Computershare. Aslongas you have the acumen for role Computershare will engage you in training to understand how this position operates.
Some of your key responsibilities will include:
- Meeting set up on SCRIP.
- Prepare all documentation for Meeting including voting results.
- Prepare and finalize the Access Database / Summit platform for At Meeting registration and Client reporting.
- Billing for Meeting and mailing services and captured and submitted in accordance with Financial Objectives.
- Assume responsibility for assigned files in accordance with current Desk Operating Procedures.
- Verify scheduled mailings including submission of RADAR work orders.
- Prepare material quantities coordinate mailings with NI54 requirements.
- Coordinate quarterly mailings in accordance with client request.
What will you bring to the role
Required:
High School Diploma or Equivalent.
Good working knowledge of Microsoft Office including Word Excel Access and Outlook.
Quick learner.
Ability to work extended hours as needed.
Selfmotivated and work autonomously.
Comfortable learning new computer systems.
Ability to multitask.
Ability to prioritize when encountering conflicting duties.
High School Diploma or Equivalent.
Preferred:
13 years experience in financial industry.
2 years operations in banking.
Rewards designed for you
Ours is a welcoming and closeknit community with experienced colleagues ready to help you grow. At Computershare youll find new friendships a strong sense of belonging and an inclusive culture that appreciates and recognises individual contributions.
Flexible work to help you find the best balance between work and lifestyle.
Health and wellbeingrewards that can be tailored to support you and your family.
Invest in our businessby setting aside salary to purchase shares in our company and youll receive a company contribution as well.
Extra rewardsranging fromrecognition awards and team get togethers to helping you invest in your future. Visit for details.
And more. Ours is a welcoming and closeknit community with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare visit Experience:
Unclear Seniority
Employment Type
Full-Time
Department / Functional Area
Key Skills
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