Executive Assistant to the CEO
Executive Assistant to the CEO
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Introduction
An established forwardthinking organization is seeking a highly skilled and proactive Executive Assistant to the CEO. This pivotal role demands discretion initiative and a keen sense of organization. The successful candidate will provide comprehensive secretarial and administrative support to the CEO while managing diverse business functions including travel insurance imports and events. This is a unique opportunity to support executivelevel operations in a dynamic and fastpaced environment.
Duties & Responsibilities
Administrative Support
- Manage purchasing authorisation processes from submission to final approval.
- Coordinate all travel arrangements both local and international including Forex and logistics for trade shows and fairs.
- Support the development and enforcement of companywide administrative practices.
- Handle ad hoc personal arrangements on behalf of the CEO.
Secretarial Support
- Act as the communication conduit between the CEO and internal/external stakeholders.
- Screen and direct calls emails visitors and correspondence.
- Maintain confidential files calendars and access to critical documents and contracts.
- Coordinate and prepare for board and executive meetings including minute taking and agenda planning.
- Prepare presentations and manage CEO expense claims.
Insurance Management
- Oversee the companys vehicle insurance portfolio including claims and policy adjustments.
- Manage all corporate insurance policies and marine/transit coverage.
Imports & Forex Management
- Handle payments for imports verify documentation and coordinate Forex purchasing.
- Collaborate with Finance on cash flow projections and FEC bookings.
- Reconcile importrelated transactions with bank statements biweekly.
Event Planning
- Planned and executed largescale internal and external events including corporate Indabas.
SelfDevelopment
- Proactively assess personal strengths and areas for development and take initiative to grow professionally.
Desired Experience & Qualification
Education
- Matric (Grade 12
- Diploma in Legal Secretarial Paralegal or similar administrative discipline
Experience
- Minimum of 5 years relevant experience in a senior executive support role
Skills & Competencies
- Strong administrative and organizational skills
- Proficient in Microsoft Office Suite
- Effective verbal and written communication in English and Afrikaans
- Familiarity with import procedures and Forex management
- High emotional intelligence and interpersonal sensitivity
- Business acumen and sound decisionmaking ability
- Ability to work independently and manage confidential information
- Attention to detail and creativity in problemsolving
Additional Requirements
- Must maintain clear communication lines across all business levels
- Ability to respond promptly and make wellaligned operational decisions
- Responsibility for managing the companys credit card
Employment Type
Full Time
