Administrative Assistant - Human Resources
Administrative Assistant - Human Resources
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1 Vacancy
Job Description
Job Title: Administrative Assistant Human Resources Exemption Status/Test: Nonexempt
Reports to: Director of Human Resources Date Revised:
Dept./School: Human Resources
Primary Purpose:
Under moderate supervision organize and manage the routine work activities of the HR department office and provide clerical support to the director of human resources and other staff members.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient skills in keyboarding data entry word processing and file maintenance
Ability to use software to develop spreadsheets and databases and do word processing
Ability to prioritize workflow to address the multiple needs of the supervisor or the department
Ability to multitask numerous complex administrative activities
Basic math skills
Effective organizational communication and interpersonal skills
Experience:
years secretarial experience
Major Responsibilities and Duties:
Records Reports and Correspondence
- Prepare correspondence forms manuals schedules and reports for the director of human resources and other department staff members.
- Prepare recruitment and newhire packets.
- Process and receive criminal history record information references and other application materials.
- Assist with maintenance of information in employee database.
- Prepare and distribute employment contracts.
- Compile maintain and file all reports records and other documents as required including preparing various federal state and local reports.
Accounting
- Perform routine bookkeeping for the department and assist with the preparation of the human resource department budget.
- Monitor and process employee time records including leave requests and reports.
Other
- Answer and respond to incoming calls take reliable messages and route to appropriate staff.
- Greet visitors and assist employees and applicants with completing applications and required paperwork.
- Maintain a schedule of appointments and assist with scheduling interviews and meetings.
- Make meeting arrangement for department activities including preparing materials scheduling and setting up facilities and arranging equipment.
- Make travel arrangements for department.
- Receive sort and distribute mail and other documents to department staff.
- Maintain confidentiality of information.
- Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (under 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Employment Type
Full-Time
