Facilities Assistant (66125)
Facilities Assistant (66125)
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Job Description
Job Information
Job Title:Facilities Assistant
Job Requisition ID:66125
Ministry:Infrastructure
Location:Edmonton Red Deer
Full or PartTime:Full Time
Hours of Work:36.25hours per week
Permanent/Temporary:Ongoing
Scope:Open Competition
Closing Date: May 5 2025
Classification: 015ASA Administrative Support 5
Salary: $1913.27 $2342.49 biweekly ($49936 $61138/year)
The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity inclusion and innovation are valued and supported. For more information on diversity and inclusion please visit: Infrastructure designs builds manages and maintains governmentowned and operated facilities and collaborates with other ministries to ensure that schools hospitals and government facilities infrastructure meet the needs of Albertas population. The Ministry also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans.
For more information about Alberta Infrastructure please visit
Role Responsibilities
This position independently coordinates the provision of administrative functions for the assigned facilities including office financial and human resource administrative services. The Facilities Assistant prepares and administers a budget plan by providing monitoring and forecasting services preparing contracts and monitoring contract terms and financial documents preparing reports and maintaining records. In addition this position provides office management services for the assigned facilities and TPM contract including human resource administration for staff.
In addition to drafting correspondence and administering service and maintenance contracts the Facilities Assistant liaises with clients / tenants and staff contractors to coordinate client services in relation to operational TPM contractors and tenant requirements and associated concerns. Reporting to the Facilities Manager this position functions within applicable legislation legislation business plans policies guidelines and standards.
The primary responsibilities for the Facilities Assistant include but are not limited to:
- Providing client service by responding directly or delegating to the appropriate trade or authority
- Reviewing and routing all incoming correspondence including Action Requests research and provide background information to the appropriate authority.
- Rolls up budget submissions consolidating and reviewing monthly budget expenditure reports submitted by Facilities Coordinator if required
- Preparing and administering an automated budget plan for the area in consultation with the Facilities Manager which includes adjusting budget allocations as changes occur identifying account code surpluses or deficits as they occur and adjusting the yearend forecast accordingly.
- Uploading TPM data to the shared drive.
- Compiling tender documents for service and maintenance contracts ensuring accuracy and compliance
- Monitoring contracts for current documentation e.g. insurance WCB documents security clearances
- Developing implementing and maintaining appropriate administrative and financial systems and processes
Please click on this link to view the job description for this position.
Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
Qualifications
Required:
- High school diploma and three years related experience
Equivalency: Directly related education or experience considered on the basis of:
- 1 year of education for 1 year of experience; or
- 1 year of experience for 1 year of education
Comprehensive knowledge of:
- Government business plans goals strategies and priorities as they relate to the Ministry mandate
- Contract law and contract administration principles and processes
- Business productivity tools and relevant information technology and network applications (e.g. Microsoft Office Word and Excel FBIS CMS BLIMS EPS internet)
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to
Hours of work: 7.25 hours daily 36.25 hours per week
Location: Red Deer/Edmonton Alberta
Term of employment: Full time Permanent
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Outofprovince applicants can obtain the required documents/checks from the province they currently reside in.
Links and information on what the GoA have to offer to prospective employees.
- Working for the Alberta Public Service Service Pension Plan (PSPP)
- Alberta Public Service Benefit Information learning and development Alberta Public Service Careers tool
- Positive workplace culture and worklife balance
- Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
- Leadership and mentorship programs.
How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements including education experience and relevant examples of required competencies.
Candidates are required to apply for a job online. Please visit for more information. Please visit Recruitment Principles for more information.
It is recommended applicants who have completed postsecondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information ( is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.
Closing Statement
This competition may be used to fill future vacancies across the Government of Alberta at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or require an accommodation during the recruitment process please contact Lavanya Jothinataraj at
Employment Type
Full-Time
