Administrative Assistant (16493)

What Youll Do

Provides direct administrative support to the Site Management Office and Pantex leadership with the specific organization supported determined upon hire. Performs typical office functions such as managing multiple calendars/schedules for site leadership setting up and maintaining electronic filing systems interviewing callers and making proper referrals arranging meetings and receiving referring or answering email. Answers questions relating to office operations and established policies and procedures. May provide guidance and direction as needed to division administrative professional staff and other department administrative professional employees. The employee operates and executes daily tasks under minimal supervision. Work may be done without established procedures or guidance. Contacts are frequent with individuals representing outside organizations and/or individuals of significant importance within the company. Responsibilities include planning and preparation of formal and informal communications with the required skill tact persuasion and/or negotiation to accomplish the objectives of the communication.

Responsibilities include but are not limited to:

• Prepares finished documents for appropriate grammatical usage
• Answers questions relating to office operations and established policies and procedures
• Prepares complex data and/or generates complex reports
• Establishes schedules to accomplish complex and special tasks
• Directs preparation or various administrative elements by other employees within the department and assures accuracy completeness and arrangement
• Evaluates information data input and similar items for completeness accuracy and suitability to assure agreement with standards and procedures and take appropriate corrective action as necessary
• Prepares reports where the information may be gathered from several sources or may be difficult to organize and compile; searches records and provides factual data from information on file
• Attends meetings takes notes and tracks action items
• Books coordinates and settles travel arrangements
• Purchases office supplies and materials for the organization as needed
• Required to attend and/or successfully complete training classes as determined by the Training and Development Technologies Department through General Employee Training (Reference DOE Order 426.2)
• Attends all required safety meetings and training; offers suggestions on improvements to the work environment
• Understands a workers right to stop work when they feel their own or others safety is jeopardized
• Responsible for maintaining a thorough knowledge of applicable Federal State DOE Corporate and Plant rules regulations and Plantwide operating policies and procedures
• May be assigned clerical and/or other administrative duties of other personnel as needed
• May participate in departmental budget preparation and budget monitoring activities
• All other duties as assigned

What You Can Expect

Minimum Job Requirements

Preferred Job Requirements

• Ability to coordinate and perform multiple activities efficiently
• Ability to work effectively under pressure with frequent interruptions
• Ability to organize and coordinate executive offices activitiescompose correspondence andperform independent research of a variety of office and technical issues
• Ability to perform administrative detail and liaison activities

Why Pantex

You get #morethanajob. We encourage employees to achieve a healthy personal balance among home work and the community. One of the ways we embrace worklife balance is by offering flexible work arrangements that provide alternatives to the traditional workweek while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan prescription drug plan vision plan dental plan employer matched 401(k) savings plan disability coverage education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace at Pantex you can build a career that lasts a lifetime.

Notes